Administrative Co-ordinator

Amgen Technology; Hyderabad; On-site; INR 400,000 - 640,000; Full time

Job summary

Amgen Technology in Hyderabad is seeking an experienced Administrative Coordinator to support Senior Managers with complex administrative tasks, calendar management, travel planning, and meeting logistics.

You will help with report generation, prepare presentations, and maintain files while coordinating across time zones and with external vendors. The role requires strong MS Office skills and discretion with confidential information.

Qualifications

• Associates degree with 1–3 years of administrative experience.
• Bachelor's Degree preferred; experience in biopharma is a plus.
• Experience supporting large teams and coordinating across multiple time zones.
• Excellent written, verbal, and presentation skills for business and clinical information.
• Discretion with proprietary information and data handling.

Responsibilities

• Managing calendars and scheduling meetings.
• Ordering office supplies and arranging purchase orders.
• Coordinating travel arrangements and preparing expense reports.
• Assisting with preparation of presentations.
• Maintaining departmental administrative files.
• Coordinating meeting logistics, including venue, catering and equipment.

Skills

Strong organizational skills

Excellent written and verbal comunm?

MS Office proficiency

Time zone coordination

Education

Associates degree

Bachelor's degree (preferred)

Tools

MS Excel

PowerPoint

Word

Cognos

SharePoint

LMS (Amgen)

Job description

Job Description

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Senior Managers and other staff.

The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned.

Key responsibilities

• Managing calendars and scheduling meetings
• Ordering office supplies
• Arranging purchase orders
• Making travel arrangements preparing expense reports as requested
• Assisting with preparation of presentations
• Managing departmental administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Participating in department project teams
• Provide backup support to additional department ACs
• Managing individual and team calendars (Outlook)
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and take action items as required.
• Assisting with special projects as requested by the Directors and others within group.

Basic Qualifications

• Associates degree 1 to 3 years of Administrative experience

Preferred Qualifications

• Bachelor's Degree Experience working in biopharma industry
• 1 to 3+ years of experience in an administrative support role supporting large teams at different levels
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, and the Learning Management System at Amgen
• Experience providing administrative support to remote staff
• Outstanding organizational and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment
• Discretion in dealing with proprietary information