Administrative Co-ordinator

Amgen; Hyderabad; On-site; INR 300,000 - 500,000; Full time

Job summary

Amgen in Hyderabad, India, is seeking an Administrative Coordinator (AC) to manage complex administrative support activities for Senior Managers. Responsibilities include managing calendars, scheduling meetings, and assisting with special projects.

The ideal candidate will possess an Associate's degree and 1 to 3 years of administrative experience, preferably within the biopharma industry. Proficiency in MS Excel, PowerPoint, and Word is essential.

Qualifications

• 1 to 3 years of Administrative experience.
• Experience supporting large teams at different levels.
• Ability to manage multiple calendars across time zones.

Responsibilities

• Managing calendars and scheduling meetings.
• Arranging travel and preparing expense reports.
• Coordinating local and international meetings.

Skills

Excellent written and verbal communication skills

Advanced knowledge of MS Excel

Organizational skills

Interpersonal skills

Experience in biopharma industry

Education

Associate’s degree

Bachelor's Degree

Tools

MS Excel

PowerPoint

Word

Cognos

SharePoint

Job description

Administrative Coordinator (AC)

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Senior Managers and other staff.

The role is to perform a variety of complex administrative support activities; assist in report generation as requested; facilitate tracking of deliverables and timelines as directed; and manage the coordination of meeting logistics, minutes and other duties as assigned.

Key Responsibilities

• Managing calendars and scheduling meetings
• Ordering office supplies
• Arranging purchase orders
• Making travel arrangements & preparing expense reports as requested
• Assisting with preparation of presentations
• Managing departmental administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Participating in department project teams
• Provide backup support to additional department ACs
• Managing individual and team calendars (Outlook)
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and take action items as required.
• Assisting with special projects as requested by the Directors and others within group.

Basic Qualifications

Associate’s degree & 1 to 3 years of Administrative experience

Preferred Qualifications

• Bachelor's Degree
• Experience working in biopharma industry
• 1 to 3+ years of experience in an administrative support role supporting large teams at different levels
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, and the Learning Management System at Amgen
• Experience providing administrative support to remote staff
• Outstanding organizational and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment
• Discretion in dealing with proprietary information