Administrative Assistant-Risk, Reporting & Analysis

Oaktree Capital Management, L.P.; Hyderabad; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Oaktree Capital Management, L.P. is seeking an experienced Executive Assistant to support multiple senior executives in a fast-paced environment. You will manage calendars, coordinate complex travel, prepare materials, and draft communications while protecting confidential information.

The role requires strong organizational skills, proactive problem-solving, and excellent communication. You will interact with internal teams, clients, and external partners across time zones and travel frequently

Qualifications

• Bachelor's degree required or equivalent experience.
• Five or more years of executive administrative support for multiple senior executives.
• Ability to manage complex schedules with competing priorities.
• Highly proactive, organized, detail-oriented and discreet.
• Excellent written and verbal communication including professional business correspondence.
• Experience handling confidential information with professionalism and discretion.
• Strong interpersonal skills and ability to interact with stakeholders at all levels.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams; Adobe Acrobat.
• Experience coordinating Zoom, Microsoft Teams, and other conferencing platforms.
• CRM experience (Salesforce preferred) is a plus.
• Ability to accommodate schedule changes and work across multiple time zones.

Responsibilities

• Manage complex and frequently changing calendars for multiple senior executives.
• Serve as primary liaison between executives, internal teams, clients, and external stakeholders.
• Coordinate meetings, travel arrangements, agendas, materials, and follow-up actions.
• Prepare meetings by organizing agendas, background information and presentations.
• Attend selected meetings to document decisions and action items.
• Coordinate domestic and international travel, visas, and last-minute changes.
• Prepare and submit expense reports and process invoices.
• Draft and format executive correspondence and internal communications.
• Maintain trackers, contact records, and client activity with confidentiality.
• Support onboarding activities and HR-related coordination.
• Coordinate executive and department projects and cross-functional initiatives.
• Anticipate needs and mitigate issues before escalation.
• Handle confidential business information with discretion.

Skills

Calendar management

Executive support

Communication skills

Microsoft Office

Zoom/Teams coordination

CRM experience

Education

Bachelor's degree

Tools

Salesforce

Adobe Acrobat

Job description

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with more than $220 billion in assets under management. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, equity, and real estate. The firm has more than 1,400 employees and offices in more than 25 cities worldwide.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For additional information, please visit Oaktree’s website at http://www.oaktreecapital.com/

Responsibilities

• Manage complex and frequently changing calendars for multiple senior executives, using sound judgment to prioritize meetings, resolve conflicts, and protect executive focus time.
• Serve as a primary point of contact and liaison between executives and internal teams, clients, senior leadership, and external stakeholders.
• Coordinate internal and external meetings, including scheduling, conference room reservations, catering, technology setup, guest access, agendas, briefing materials, and follow-up actions.
• Prepare executives for meetings by organizing agendas, background information, presentations, reports, and other relevant materials.
• Attend selected meetings, document key decisions and action items, and monitor follow-up commitments to ensure timely completion.
• Coordinate complex domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, visas, and last-minute changes.
• Prepare and submit expense reports, process invoices, and monitor approvals and reimbursements.
• Draft, edit, proofread, and format executive correspondence, presentations, reports, meeting materials, and internal communications.
• Maintain department trackers, contact records, and client activity information on behalf of senior managers, ensuring accuracy and confidentiality.
• Support the planning and delivery of employee onboarding activities in coordination with relevant stakeholders.
• Independently coordinate executive and department projects, off-site meetings, special events, and cross-functional initiatives.
• Anticipate executive and departmental needs, identify potential issues, and recommend solutions before problems escalated.
• Handle confidential business, client, personnel, and organizational information with a high degree of discretion.
• International travel coordination.
• Records and document management.
• Work with HR partners for department related items including hiring, leaves, support of staff needs.
• Coordination with other EAs across the organization.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant professional experience.
• Five or more years of executive administrative experience supporting multiple senior executives, preferably within a professional services environment.
• Demonstrated ability to manage complex schedules, competing priorities, and time-sensitive assignments with limited supervision.
• Highly proactive, organized, detail-oriented, and capable of anticipating the needs of executives and stakeholders.
• Excellent written and verbal communication skills, including strong proofreading, editing, and business correspondence capabilities.
• Demonstrated professionalism and discretion when handling confidential and sensitive information.
• Strong interpersonal skills and the ability to interact effectively with clients, executives, employees, and external stakeholders at all levels.
• Ability to remain composed, flexible, and solutions-oriented in a fast-paced and frequently changing environment.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
• Experience coordinating Zoom, Microsoft Teams, and other video and audio conferencing platforms.
• Experience with Salesforce or another CRM platform is preferred.
• Ability to accommodate occasional schedule changes, early or late meetings, and support across multiple time zones, as business needs require.

Education

Bachelor’s degree required.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources. Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.