Administration Executive

Bonito Designs; Mumbai Suburban; On-site; INR 600,000 - 900,000; Full time

Job summary

Bonito Designs is seeking an proactive Admin Executive with extensive experience in retail store administration to manage day-to-day operations, vendor coordination, and facility management. The role emphasizes inventory oversight, procurement, and compliance with policies.

The ideal candidate brings strong MS Office and ERP/MIS proficiency, excellent organizational skills, and the ability to collaborate with HR, Finance, IT, and Operations to ensure smooth store performance.

Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 46 years of experience in administration, preferably in retail, FMCG, hospitality, or customer-facing environments.
• Hands-on experience in managing retail store administration and facilities.
• Strong vendor management and negotiation skills.
• Good knowledge of inventory management, asset tracking, and procurement processes.
• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP/MIS systems.
• Excellent organizational, multitasking, and problem-solving skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Manage day-to-day administrative operations to ensure the smooth functioning of the retail store.
• Oversee store maintenance, housekeeping, security, and facility management activities.
• Coordinate with vendors for procurement, repairs, AMCs, and service delivery.
• Maintain inventory of office supplies, store consumables, and administrative assets.
• Ensure timely procurement and replenishment of operational materials.
• Monitor utility services and ensure uninterrupted store operations.
• Handle documentation related to invoices, purchase orders, vendor payments, and administrative records.
• Coordinate with HR, Finance, IT, and Operations for administrative support.
• Ensure compliance with health, safety, and statutory guidelines within the store.
• Support onboarding by coordinating workstation setup, ID cards, uniforms, etc.
• Prepare and maintain MIS reports related to administrative expenses, asset management, vendor performance, and facility operations.
• Assist in organizing store events, audits, training sessions, and employee engagement activities.
• Resolve day-to-day operational issues promptly to minimize disruption to business operations.

Skills

Retail administration

Vendor management

Inventory management

Facilities management

Procurement

MS Office & ERP/MIS

Organizational skills

Communication

Education

Bachelor's degree in Business Administration / Commerce

Tools

ERP/MIS systems

Job description

About the Role

We are seeking a proactive and organized Admin Executive with 46 years of experience in retail store administration and operations. The ideal candidate will have hands-on experience in managing day-to-day administrative activities, vendor coordination, facility management, inventory oversight, and ensuring smooth store operations while maintaining compliance with organizational policies.

Key Responsibilities

• Manage day-to-day administrative operations to ensure the smooth functioning of the retail store.
• Oversee store maintenance, housekeeping, security, and facility management activities.
• Coordinate with vendors for procurement, repairs, annual maintenance contracts (AMCs), and service delivery.
• Maintain inventory of office supplies, store consumables, and administrative assets.
• Ensure timely procurement and replenishment of operational materials.
• Monitor utility services and ensure uninterrupted store operations.
• Handle documentation related to invoices, purchase orders, vendor payments, and administrative records.
• Coordinate with internal teams such as HR, Finance, IT, and Operations for administrative support.
• Ensure compliance with health, safety, and statutory guidelines within the store.
• Support employee onboarding by coordinating workstation setup, ID cards, uniforms, and other administrative requirements.
• Prepare and maintain MIS reports related to administrative expenses, asset management, vendor performance, and facility operations.
• Assist in organizing store events, audits, training sessions, and employee engagement activities.
• Resolve day-to-day operational issues promptly to minimize disruption to business operations.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 46 years of experience in administration, preferably in retail, FMCG, hospitality, or customer-facing environments.
• Hands-on experience in managing retail store administration and facilities.
• Strong vendor management and negotiation skills.
• Good knowledge of inventory management, asset tracking, and procurement processes.
• Proficiency in MS Office (Excel, Word, PowerPoint) and ERP/MIS systems.
• Excellent organizational, multitasking, and problem-solving skills.
• Strong communication and interpersonal abilities.