Accounts Payable (AP)

Sturlite Electric Pvt Ltd.; Bengaluru; On-site; INR 4,00,000 - 6,00,000; Full time

Job summary

A leading electric company in Bengaluru is seeking an Accounts Payable Executive to manage vendor invoices, ensure GST compliance, and maintain accurate financial records using ERP software. The role involves coordinating with multiple departments and conducting vendor reconciliations. Candidates should have experience in invoice processing and be proficient with ERP systems such as SAP or Oracle. This position offers an opportunity to be part of a dynamic finance team.

Qualifications

• Experience in processing and verifying vendor invoices.
• Strong understanding of GST and statutory compliance.
• Proficient in ERP systems for data entry.

Responsibilities

• Process vendor invoices and ensure compliance with requirements.
• Maintain vendor data and conduct monthly reconciliations.
• Assist with audits and generate financial reports.

Skills

Vendor invoice processing

GST compliance

Accounts reconciliation

ERP data entry

Inter-department coordination

Tools

SAP

Oracle

Navision

Tally

Job description

Job Description - Accounts Payable Executive

Department: Finance & Accounts

Reports To: Accounts Manager / Finance Controller

Business Units: Lighting Trading, Lighting Manufacturing, E-Commerce Trading, Solar Trading

Key Roles & Responsibilities

• Receive, verify and process vendor invoices with supporting documents (PO, GRN, delivery challans, WO).
• Match 3-way/2-way verification (PO vs GRN vs Invoice) for goods & service vendors.
• Ensure correct GST, HSN/SAC codes, tax structure, discounts, freight & commercial terms before booking invoices.
• Schedule and process vendor payments as per credit terms through NEFT/RTGS/Online Banking.
• Prepare payment advice & share vendor ledger reconciliation monthly.

Vendor Management & Reconciliation

• Maintain up-to-date vendor master data (bank details, PAN, GST, MSME status, agreements).
• Perform monthly vendor reconciliation of accounts and resolve discrepancies.
• Coordinate with procurement, logistics, and warehouse teams to verify delivery & documentation.
• Support vendor queries on payment status & raise debit/credit notes where required.

Statutory Compliance Related to Payables

• Ensure correct deduction & payment of TDS, TCS, GST on supplier invoices.
• Reconcile Input Tax Credit (ITC) with GSTR-2B monthly & follow up on mismatch.
• Track MSME vendors & ensure payments as per MSMED Act timelines.
• Assist in preparation of TDS returns, Form 16A, 26AS reconciliation.

ERP Data & Documentation Control

• Enter payable data accurately in ERP (SAP / Oracle / Navision / Tally).
• Maintain digital records of invoices, approvals, agreements, and payment documentation.
• Generate aging reports, payable summaries, vendor statements, cash flow input.

Coordination Across Departments & Business Units

• Work closely with Purchase, Warehouse, Sales Order, SCM, and Project teams.
• Coordinate inter-company transactions for group organizations and reconcile balances.
• Process job-work bills for manufacturing plants and vendor service bills for E-trade & solar EPC projects.

Audit Support & Reporting

• Assist statutory audit, internal audit, GST audit & cost audit with required documentation.
• Support creation of payables MIS, including:
  • Vendor aging report
  • Advance & retention tracking
  • Accruals & provisioning data
  • ITC utilization & reconciliation reports
• Implement controls to reduce errors, duplicate payments, and financial risks.