Accounts Executive - MIRO & Documentation

Alkem MedTech Pvt Ltd; Rajkot; On-site; INR 4,50,000 - 6,75,000; Full time

Job description

1. Role: Accounts Executive MIRO & Documentation

Team Member: Chandani

Key Responsibilities:

• Manage invoice collection and inwarding as the central desk for vendor invoices, employee reimbursements, and ad-hoc claims, ensuring completeness and accuracy before inwarding.
• Maintain the Invoice Inwarding Sheet as the base record for all invoices received in Finance, ensuring accuracy and completeness for payables accounting and vendor management, and to support internal and statutory audit documentation.
• File and archive invoices (both physical and digital) posted by the team, maintaining a structured record for easy retrieval and audit traceability.
• Perform initial invoice validation (GST, PO, DC, GRN linkage, and vendor master details) before forwarding for posting.
• Coordinate closely with Stores and Purchase teams to resolve PO–GRN mismatches, missing DCs, or delayed acknowledgments, and maintain a daily exception tracker.
• Circulate weekly reports on invoice inwarding, document pendency, and MIRO status to HO and Plant Finance Lead.
• Assist in preparing payment sets (Invoice + PO + DC + GRN) for audit and payment readiness.

2. Role: Accounts Executive – Sales, AP, AR & CFT-Coordination

Team Member: Bhavesh

Key Responsibilities:

• Liaise with Advocate for procurement of stamp papers, ensuring timely availability for dealer, vendor, and third‑party agreements as per company and legal compliance requirements.
• Manage dealer agreement documentation maintaining a comprehensive tracker for validity, renewal status, and record‑keeping.
• Handle FB60 and other expense bookings in SAP, covering vendor advances, employee reimbursements, and one‑time service payments, ensuring accurate coding and tax compliance.
• Coordinate sales invoice preparation, review, and dispatch in alignment with customer POs, dispatch schedules, and statutory accuracy (HSN/SAC, GST rate, and address validation).
• Prepare and process payment batches in coordination with SCM, Finance, and other stakeholders for advance, utility, and vendor payments, ensuring completeness of supporting documentation before submission.
• Prepare, validate, and reconcile GSTR‑1 data, coordinating with Head Office for review and timely filing.
• Maintain and update the Finance Daily Sales Report (FDSR) with linkage to dispatch data from SCM and highlight deviations, cancellations, or pending billing cases.
• Support month‑end closure activities including revenue recognition, sales provisioning, and sales reconciliation, ensuring accurate cut‑off and ledger mapping.
• Handle bank postings and reconciliations for sales receipts, ensuring correct accounting entries and timely follow‑up of open items.
• Take full ownership of Accounts Receivable (AR) management, including:
  • Monitoring customer outstanding balances and ageing.
  • Coordinating with Sales and SCM for timely collections and resolving disputes.
  • Sharing weekly AR status reports with HO and Plant Finance Lead.
  • Supporting audit requirements related to debtors, advances, and collection proofs.

3. Role: Accounts Executive – Core Accounting & Compliance

Team Member: Bhanu

Key Responsibilities:

• Expense Invoice Posting: Post all service, non‑PO, and recurring expense invoices in SAP with correct GL coding, cost center tagging, and GST applicability.
• TDS Working & Compliance: Prepare detailed TDS workings, ensure correct rate application and PAN linkage, and coordinate with Mastercell and HO TDS Lead for mapping in SAP and timely return filing.
• GST Reconciliations:
  • Perform Books vs GSTR‑2B reconciliation monthly to ensure accurate Input Tax Credit (ITC) availment.
  • Prepare GSTR‑3B reconciliation ensuring consistency between return data, books, and portal figures.
  • Prepare detailed workings and reconciliations for GSTR‑9 and GSTR‑9C, ensuring audit readiness and accuracy of annual filings.
  • GST Refunds (Inverted Duty): Prepare workings and documentation for refund applications under GST Inverted Duty structure, coordinating with HO and consultants for submission and follow‑up.
• Payments & Bank Coordination: Coordinate A1 & A2 payment requests with HO Finance Team, maintaining a detailed tracker for approvals and closures. Handle necessary bank postings and reconciliation of entries.
• Insurance Compliance: Maintain a monthly insurance compliance tracker, ensuring timely renewals and accurate recording of premium payments or claims.
• Month‑End Closing:
  • Provide details for expense accruals, open advances, and pending postings to ensure accurate period‑end closing.
  • Review key ledgers for exceptions and prepare monthly summaries for the Plant Lead.
  • MIS & Reporting: Contribute to finance MIS by updating reconciliation status, payment trackers, and GST‑related summaries on a periodic basis.
• Audit Support: Act as the data custodian for all reconciliations and support documents; provide schedules, ledgers, and back‑ups during internal, statutory, or GST audits.
• Vendor/Customer Reconciliation: Assist in balance confirmation exercises and maintain updated reconciliation statements to ensure ledger accuracy.