Accounting Associate - Project Accounting

Jacobs; Pune District; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Jacobs is seeking a detail-oriented accounting professional to manage revenue recognition and project billing processes in a complex, multi-project environment. You will coordinate with project managers and the accounting team to ensure accurate invoicing, timely submissions, and compliance with contract terms.

Responsibilities include setting up projects in Oracle Financials, preparing final invoice packages, researching unbilled items, and generating profitability analyses for management

Qualifications

• Strong technical knowledge of accounting standards – revenue recognition.
• Familiarity with ERP systems, especially Oracle Financials.
• Strong verbal and written communications skills across levels of the organization.
• Ability to work in a matrix structure and partner with cross-functional teams.

Responsibilities

• Set up new projects and manage contract terms in the project accounting system.
• Prepare final invoice packages with required backups for approvals.
• Ensure timely invoicing and research unbilled issues to optimize billing.
• Reconcile variances with Accounts Receivable and coordinate with Accounts Payable.
• Generate and distribute profitability reports and analyze project performance.

Skills

Verbal and written communication

Revenue recognition

ERP systems

Billing and invoicing

Tools

Oracle Financials

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

• Set up new projects, open and close time classes in company system (ORACLE), apply transaction controls, budget, payment terms and configure the contract in the Project Accounting System.
• Analyse and understand the contract terms & conditions and accordingly ensure that correct billing is done to the client for T&M and Fixed Price projects.
• Understand the impact of price escalation or change notices as per contract conditions and ensure that there is no loss of revenue for the company.
• Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing.
• Have a good understanding of accounting standards for revenue recognition.
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Supervisor.
• Ensure timelines for raising and submission of invoices to the clients.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Maintain folders / files for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
• Work with the Accounts Receivable team member to reconcile variances that occur in the application of cash.
• Work with Accounts Payable team members where certain expenses are billable to clients at actuals.
• Generate and distribute profitability reports.
• Review weekly time sheets and monthly analyse the profitability of Project, Performance Unit or other parameters as assigned.
• Provide year-end support of auditor requirements, which includes front facing them on their queries & making sure matters of significance are reported & escalated to the PA Supervisor
• Perform additional assignments, as directed by the Accounting Supervisor.
• Communicate and coordinate with all Jacobs offices

Here’s what you’ll need

Requirements

• Strong technical knowledge of accounting standards – particularly revenue recognition. Experience working in a large, diverse organization with intersecting business processes.
• Strong understanding of Enterprise Resource Planning (ERP) systems, such as Oracle Financials.
• Strong verbal and written communications skills with the ability to work directly with all levels of the organization.
• Ability to work in a matrix reporting structure and proven success of partnering with organizational cross-functional teams.

AtJacobs we value people. Having the right balance of belonging, career and lifestyle enables us to consistently deliver and exceed clients’ expectations.

Working alongside industry leaders, you will have the opportunity to develop your career working on key projects in an environment which encourages collaboration, knowledge sharing and innovation. To support your professional growth, Jacobs flexible working arrangements, extended leave options and a host of social, health and wellbeing events and initiatives will underpin our commitment to you.

At Jacobs it’s all about what you do, not where you are, which counts!

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.