Workforce Optimisation Specialist

Hollybank Trustees Ltd; Dublin; Hybrid; EUR 45,000 - 65,000; Part time

Job summary

Hollybank Trustees Ltd seeks a Workforce Optimisation Specialist (Nursing) based in Hermitage Clinic, Hermitage & Galway Clinic, to optimise nurse rostering and improve efficiencies. The role reports to the Group Head of Workforce Optimisation, with a dotted line to the Director of Nursing.

Key responsibilities include reviewing rosters, hours, and premium payments, updating attendance systems, and preparing weekly WTE reports. 39 hours/week, specified purpose contract.

Qualifications

• 3 years prior experience in HR administration.
• Knowledge of Nursing Rostering.
• Knowledge of Employment law areas such as Organisational Working Time Act 1997.
• Proficiency in IT skills; Microsoft Excel, PowerPoint and time management systems.

Responsibilities

• Providing an administrative service for the nursing department on Workforce Optimisation.
• Review weekly nursing rosters.
• Review nursing hours worked & paid on a weekly basis.
• Review nursing premium payments on a weekly basis.
• Review nursing hours worked versus contracted hours and liaise with Managers & staff where deemed necessary.
• Update time and attendance management system.
• Compile weekly WTE utilisation reports.
• Reconcile worked versus required on a weekly basis
• Compile weekly tracker on Required WTE v Activity
• Attend daily bed meetings
• Attend & present at weekly Nurse Governance meeting.
• Attend weekly Nurse Recruitment meeting.
• Ensure timely and effective communication with key stakeholders such as Group Head of Workforce Optimisation and Director of Nursing.

Skills

HR administration

Nursing rostering

Employment law (OWTA)

Excel

PowerPoint

Tools

Excel

PowerPoint

Job description

Location: On site / Lucan, Co. Dublin, Ireland

Job Type: Temporary / Full-time

Sector and Subsector: Medical & Healthcare | Operations

Salary: Negotiable salary

Job Title

Workforce Optimisation Specialist (Nursing) Hermitage & Galway Clinic – Based in Hermitage Clinic

Reporting

Reports: Group Head of Workforce Optimisation, dotted reporting line to Director of Nursing

Hours

39 hours per week

Contract Type

Specified Purpose

Role Purpose

• Reviewing process and practices that aim to improve employee and organisational efficiencies
• To ensure nursing rostering is optimised, to align with budgets and headcount requirements.
• To provide additional administrative services to the nursing department if and when required.

Qualifications & Requirements

• 3 years prior experience in HR administration
• Knowledge of Nursing Rostering
• Knowledge of Employment law areas such as Organisational Working Time Act 1997.
• Proficiency in IT skills; Microsoft Excel, PowerPoint and time management systems.

Key Responsibilities

• Providing an administrative service for the nursing department on Workforce Optimisation
• Review weekly nursing rosters.
• Review nursing hours worked & paid on a weekly basis.
• Review nursing premium payments on a weekly basis.
• Review nursing hours worked versus contracted hours and liaise with Managers & staff were deemed necessary
• Update time and attendance management system.
• Compile weekly WTE utilisation reports.
• Reconcile worked versus required on a weekly basis
• Compile weekly tracker on Required WTE v Activity
• Attend daily bed meetings
• Attend & present at weekly Nurse Governance meeting.
• Attend weekly Nurse Recruitment meeting.
• Ensure timely and effective communication with key stakeholders such as Group Head of Workforce Optimisation and Director of Nursing.
• Greet and communicate appropriately with visitors, patients and all staff.