Site Administrator - Creamfields

Cairn; Cork; On-site; EUR 30,000 - 40,000; Full time

Job summary

A leading construction company in County Cork is seeking a Site Administrator to support its Construction Team. You will manage site documentation, assist subcontractors, and ensure smooth administrative operations. The ideal candidate has at least 2-3 years of experience, strong IT skills, and a commitment to attention to detail. This role offers competitive remuneration and a comprehensive benefits package, including a performance-related bonus and health insurance.

Benefits

Competitively benchmarked salary

Performance related bonus

Pension scheme

Family Health Insurance

Paid maternity and paternity leave

Annual leave days

Life assurance

Income protection

Employee share plan

Continuous professional development programme

Qualifications

• Minimum 2-3 years administrative experience required.
• Proficiency in Microsoft Office applications is essential.
• Ability to work independently while being a team player.

Responsibilities

• Assist with management of site documentation and administrative duties.
• Liaise with subcontractors for timely submissions of documents.
• Train subcontractors on the usage of Zutec.

Skills

Administrative experience

Strong IT skills

Attention to detail

Stakeholder relationship building

Multi-tasking

Tools

Microsoft Office

Zutec

CRM systems

Job description

Site Administrator - Creamfields

At Cairn, our vision is to lead the future of homebuilding in Ireland and our talented team of people are the key to our success.

By working at Cairn, you will be part of a team that supports you both personally and professionally, where there is constant commitment to understand the needs of our people so they can perform at their best. It’s this people-first mindset that led to Cairn Homes being recognised as one of Ireland’s Best Large Workplaces and a 2022 Great Place to Work.

Cairn has a unique and exciting opportunity for a Site Administrator to work with and support Cairn's Construction Team. Reporting to the Site Manager, you will assist and support the Site Team with management of site documentation and administrative duties.

This role is based on our Creamfields site in Creamfields, Co. Cork. The successful person will be an experienced, motivated team player who thrives in a fast-paced dynamic environment.

Key Responsibilities

Typically, the candidate will be expected to undertake and assist with the following duties:

• BCAR
• Liaise with sub contractors to ensure timely and accurate submission of ancillary certs for BCAR submissions.
• Filing of ancillary & commissioning certs onto the Company Document Management System (Zutec) to ensure homebond sign off.
• Zutec
• Obtain, organise & maintain subcontractor construction documents on Zutec.
• Be the first point of contact for Zutec related queries from both site team and subcontractors.
• Train subcontractors and site team on use of Zutec.
• Give users access to Zutec, ensure accurate granting of permissions.
• Ensure timely uploading of construction documents by subcontractors.
• Escalate system issues to DMS Admin Team.
• Create and maintain dashboard of subcontractor uploads for each house/apartment unit to assist with BCAR handover documentation and progress reporting.
• Site Team
• Ordering office inventory.
• Documenting meeting minutes, and follow up actions.
• Administrative support to site team as necessary.
• Complete subcontractor site inductions and face recognition in the absence of Health and Safety.
• Liaise with Utilities Coordinator to ensure timely and accurate handover of unit to purchaser.
• Update and maintain the CRM system

The Candidate

• Minimum 2-3 years administrative experience.
• Good understanding of the construction industry not required, but preferable.
• Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint).
• Strong IT skills.
• A strong ability to multi-task in a fast paced environment
• Stakeholder relationship building.
• High attention to detail.
• Self-motivated team player with the ability to work on one’s own initiative
• Customer focused individual with a “can do” attitude
• Focus on deadlines.

Working with Cairn Homes

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.

When you join Cairn, your suite of benefits include:

• A competitively benchmarked salary
• Performance related bonus
• Pension scheme
• Family Health Insurance with Irish Life Health
• Paid maternity and paternity leave
• Annual leave days
• Additional ‘free’ Cairn annual leave days
• Life assurance
• Income protection
• VHI employee assistance programme for you and your family
• SpectrumLife health and wellbeing programme
• Workplace wellbeing events
• Volunteer days
• Provision of all site safety equipment provided (if required)
• Tax saver - travel and bike to work
• Employee share plan
• Culture Committee
• Continuous professional development (CPD) programme and funding
• Talent development programmes