Site Administrator

Walls Construction; Athlone; On-site; EUR 28,000 - 40,000; Full time

Benefits offered by this job

Car allowance

Pension scheme

Professional subscription support

Job summary

Walls Construction in Athlone (Ireland) is seeking a Site Administrator to support the site management team with administration, documentation, and compliance duties on the project.

The role requires strong organisational skills, attention to detail, and proficiency with MS Office and document control systems. You will coordinate meetings, onboarding, and maintain records in a fast-paced construction environment.

Qualifications

• Experience in a Site or Project Administrator role within construction is desirable.
• Strong organisational and document management skills are essential.
• Proficiency in MS Office and document control systems is required.

Responsibilities

• Provide administrative support to the Project Manager and site team.
• Manage all site documentation, ensuring records are accurate and filed.
• Maintain document control systems and distribute project documentation.
• Record and track site correspondence, drawings, RFIs, submittals, and registers.
• Organise and minute site meetings, distributing actions and maintaining records.
• Coordinate site inductions and maintain training and attendance records.
• Manage timesheets, workforce documentation and onboarding of new employees.

Skills

Organisational skills

Document management

Microsoft Office

Communication skills

Attention to detail

Site administration

Team collaboration

Education

BA/BAA in Admin

Tools

Document control software

MS Teams

MS Excel

Job description

Role Overview

The Site Administrator is responsible for providing administrative support to the site management team, ensuring the smooth day-to-day running of the project. The role involves maintaining site records, managing documentation, coordinating meetings, and supporting compliance and operational activities on site.

Key Responsibilities

• Provide administrative support to the Project Manager and wider site team.
• Manage all site documentation, ensuring records are accurate, up to date, and correctly filed.
• Maintain document control systems and distribute project documentation as required.
• Record and track site correspondence, drawings, RFIs, submittals, and project registers.
• Organise and minute site meetings, distributing actions and maintaining records.
• Coordinate site inductions and maintain training, competency, and attendance records.
• Manage timesheets, absenteeism records, and workforce documentation.
• Assist with onboarding of new employees, subcontractors, and visitors.
• Monitor office supplies and site welfare requirements, arranging orders when necessary.
• Support health and safety administration, including maintaining site compliance records and permits.
• Prepare reports, presentations, and project updates for the management team.
• Liaise with head office departments including HR, Payroll, Plant, Accounts, and Procurement.
• Handle incoming calls, emails, and general site enquiries efficiently and professionally.

Skills & Experience

• Previous experience in a Site Administrator, Project Administrator, or similar administrative role within construction is desirable.
• Strong organisational and document management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite, particularly Word, Excel, Outlook, and Teams.
• Experience using document control systems would be advantageous.
• Strong communication and interpersonal skills.
• Ability to prioritise workload and work effectively in a fast-paced site environment.
• Professional and proactive approach with a strong customer service mindset.

Qualifications

• Third-level qualification in Business Administration, Office Administration, or a related discipline is desirable.
• Relevant administrative experience within the construction industry may be considered in lieu of formal qualifications.

Rewards & Benefits

• A competitive and attractive rewards package, including car allowance, pension scheme, professional subscription support, and additional benefits.
• Opportunities for increased responsibility, continued professional development, and long-term career progression within the organisation.

Diversity & Inclusion at Walls Construction

At Walls Construction, we believe diversity strengthens our business and inclusion drives innovation. We are committed to creating a workplace where everyone feels respected, supported, and valued.

We welcome applications from candidates of all backgrounds and do not discriminate on the grounds of gender, civil status, family status, sexual orientation, religion, age, disability, race, or membership of the Travelling community.

Reasonable accommodations are available throughout the recruitment process. Please let us know if you require any support.