Senior Scientific Engagement & Program Manager

Novartis Ireland; Dublin; Hybrid; EUR 55,000 - 103,000; Full time

Benefits offered by this job

Insurance plans

Retirement plans

Wellbeing resources

Global recognition programmes

Flexible and hybrid working options

14 weeks paid parental leave

Job summary

Novartis Ireland is seeking an experienced Senior Scientific Engagement & Program Manager to lead planning, coordination and execution of medical and scientific engagement activities across oncology, cardiovascular, renal, neuroscience and immunology. You will work with IMA and IMACE to translate strategy into actionable plans ensuring compliant, audit-ready execution.

The role reports to the Scientific Engagement Lead and involves vendor and logistics coordination, risk management, and

Qualifications

• Minimum 5+ years in scientific engagement delivery and program/project management in pharma or life sciences.
• Experience coordinating medical or scientific engagement activities (advisory boards, congresses, standalone meetings, EEEs) or medical education programs.
• Fluent spoken and written English; additional languages desirable.

Responsibilities

• Coordinate and execute medical and scientific engagement activities (advisory boards, congress activities, standalone meetings, EEEs, medical education programs) with high-quality delivery aligned to objectives.
• Translate engagement strategies into detailed operational plans, timelines and deliverables across programs, brands and therapeutic areas.
• Lead day-to-day project planning, including milestones, logistics, materials and readiness for events.

Skills

Project management

Cross-functional collaboration

Operational planning

Vendor management

SOP compliance

English fluency

Education

BSc or equivalent

MSc/PhD desirable

Job description

Summary

Location: Dublin, Ireland

This role is based in Dublin, Ireland. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.

The Senior Scientific Engagement & Program Manager, part of the International Medical Affairs, Center of Excellence (IMACE) Scientific Operations team. Responsible for planning, coordinating, and executing high quality medical and scientific engagement activities across assigned programs, brands, and therapeutic areas (Oncology, Cardiovascular Disease, Renal, Neuroscience, and Immunology).

Working closely with International Medical Affairs (IMA) (TAs, IMACE) and cross functional partners, the role translates engagement strategy into clear operational plans and ensures seamless delivery of advisory boards, congress activities, standalone meetings, and medical education programs. This position plays a key role in enhancing ways of working, improving processes and tools, and fostering collaboration, accountability, and continuous improvement in how scientific engagements are executed.

The position is reporting to the Scientific Engagement Lead.

About The Role

Key Responsibilities

Scientific Engagement Planning & Execution

• Coordinate and execute medical and scientific engagement activities including advisory boards, congress activities (e.g., symposia), external expert engagements (EEEs), standalone meetings, and medical education programs, ensuring high‑quality delivery aligned with engagement objectives.
• Translate engagement strategies into detailed operational plans, timelines, and deliverables across assigned programs, projects, brands, and therapeutic areas.
• Lead day‑to‑day project planning by managing milestones, logistics, materials, and overall readiness for scientific events.

Cross‑Functional Collaboration

• Partner closely with IMA (TAs, IMACE) and cross‑functional stakeholders to clarify objectives, align expectations, and drive coordinated execution.
• Maintain strong communication channels with internal teams and external partners to share updates, flag risks, resolve issues, and ensure smooth handoffs.

Operational Excellence & Standardization

• Apply and reinforce standardized ways of working - including processes, templates, tools, documentation practices, and governance frameworks - across scientific engagements.
• Ensure compliant, audit‑ready execution of activities by following SOPs, guidance documents, and established approval pathways.

Vendor & Logistics Coordination

• Manage relationships with external vendors, agencies, and logistics partners, overseeing deliverables, timelines, budgets, and the overall quality of execution.

Risk, Issue & Quality Management

• Identify risks, issues, or delays affecting timelines or quality, escalating or resolving them in collaboration with project teams to maintain momentum and compliance.

Tracking, Reporting & Continuous Improvement

• Track program progress, outputs and performance metrics, supporting reporting needs and contributing to continuous improvement of tools, templates, processes and operational efficiency.

Essential Requirements

• Education: BSc or equivalent. MSc, PhD, PharmD or MD are desirable.
• 5+ years’ experience in scientific engagement delivery and program/project management in pharmaceutical, healthcare or life sciences. Including min 5 years of coordinating medical or scientific engagement activities, such as advisory boards, medical congresses (including symposia), standalone medical meetings, external expert engagements (EEEs) or medical education programs.
• Demonstrated experience managing multiple concurrent projects, with strong organisational skills and the ability to deliver against timelines in a fast‑paced environment.
• Background in operational planning and execution, including managing logistics, vendors, materials and event related deliverables.
• Experience working in a matrixed, cross functional setting, collaborating with teams such as IMA, Scientific Operations, Medical Affairs or similar scientific/medical functions.
• Familiarity with compliance, SOPs and approval processes within medical or scientific environments, ensuring activities are delivered to quality and audit ready standards.
• Experience maintaining documentation, tracking progress and supporting project reporting, ideally using standard project management tools or systems. Exposure to process improvement activities, including contributing ideas to streamline workflows, enhance documentation, or improve engagement execution.
• Fluent oral and written English; additional languages desirable.

Desirable Requirements

• Experience working in one or more of the following therapeutic areas Oncology, Cardiovascular, Renal, Neuroscience or Immunology is an advantage.

Benefits & Rewards

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards

Expected Annual Base Salary Range for role:

55,370.00 - 102,830.00 EUR

The base salary offered is determined based on gender‑neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically.

In addition to your base salary, you may be eligible for a performance‑based bonus depending on certain performance parameters.

The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programmes. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave.

In addition to your base salary, you may be eligible for a performance‑based bonus depending on certain performance parameters. Long‑term equity awards granted at group level may also be part of your package. Further details will be provided during the application process.

Note: Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process.

Commitment to Diversity & Inclusion:

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Why Novartis:

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards:

Learn about all the ways we’ll help you thrive personally and professionally.

Read our handbook (PDF 30 MB)