Recruitment Coordinator - Contractor/FTC

Open; Dublin; Remote; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Remote-friendly working

Job summary

&Open is hiring a Recruitment Coordinator to run the engine behind our hiring. You’ll own scheduling, candidate communication, and the day‑to‑day logistics to make every interview feel organized and personal, partnering with the People team across time zones.

You’ll be the first contact for many new hires, shaping their view of &Open before they join. You’ll coordinate across Irish, UK, EU and US time zones, manage candidate records in our ATS, and help build scalable recruiting processes as the

Qualifications

• 1–3 years in recruiting coordination, HR, or a similar high‑volume operations role.
• Exceptional organization and attention to detail; you juggle many moving parts without dropping one.
• Clear, warm written and verbal communication.
• Familiarity with an applicant tracking system (e.g., Greenhouse, Lever, Ashby) and Google Workspace.
• Discretion with confidential information.
• Proactive, low‑ego approach and comfort in a fast‑moving startup.

Responsibilities

• Schedule phone screens, interview loops, and debriefs across multiple time zones and calendars.
• Conduct initial candidate screens to build a qualified pipeline for Hiring Managers.
• Lead internal role intake meetings to align on role expectations and candidate profiles.
• Be the main point of contact for candidates, guiding them from first call to offer.
• Maintain accurate candidate records and pipeline data in the ATS.
• Prepare interview kits, scorecards, and briefing notes for hiring teams.
• Draft and post job descriptions and manage job board listings.
• Coordinate offer letters, background checks, and onboarding handoffs.
• Track metrics like time‑to‑hire and pipeline conversion; identify bottlenecks.
• Support employer brand efforts, careers page, events, and candidate feedback.
• Spot gaps in processes and help build scalable templates and workflows.

Skills

Recruiting coordination

Organizational skills

Communication

Discretion with confidential info

Tools

Greenhouse

Lever

Ashby

Google Workspace

Job description

About &Open

We're the global gifting platform for companies that care. Our platform sources and sends gifts globally at scale, while our team supports with taste, thought and attention to detail. From creative and sourcing, to logistics + fulfilment, buying and sending - the &Open platform and integrations takes care of it all. As a B Corp, we're all about less but better gifting. At the end of the day, it's not how much you send, it's how you make people feel that matters. Our customers include OpenAI, HubSpot, Stripe, Notion, Canva, Clay and many more.

About the team

You’ll work closely with the People, Operations and Finance teams, and partner with department heads across the business, including GTM (Sales, Account Management and Marketing), Creative, Buying & Merchandising, Logistics, and Engineering.

About the role

We’re hiring a Recruitment Coordinator to run the engine behind our hiring. You’ll own scheduling, candidate communication, and the day-to-day logistics that make every interview feel organized and personal, so candidates experience the same care our gift recipients do. You’ll partner closely with hiring managers and our People team across time zones, and help us build scalable recruiting processes as the company grows. You’ll also be an ambassador for &Open. For many new hires you’ll be the first person they meet here, and the experience you give candidates shapes how they see us before they join. Getting that right is one of the most important parts of this role.

What you’ll do?

• Schedule phone screens, interview loops, and debriefs across Irish, US and European time zones and calendars
• Conduct initial candidate screens for Hiring Managers, so that they have a qualified pipeline of candidates to work from
• Schedule and run internal new role Intake meetings to ensure the hiring managers and other team members are aligned on the role, what types of candidate they are seeking
• Be the main point of contact for candidates, keeping them informed and supported from first call to offer
• Maintain accurate, up-to-date candidate records and pipeline data in our applicant tracking system
• Prepare interview kits, scorecards, and briefing notes for hiring teams
• Help draft and post job descriptions and manage job board listings
• Coordinate offer letters, background checks, and handoffs to onboarding
• Track recruiting metrics such as time-to-hire and pipeline conversion, and flag bottlenecks
• Support employer brand efforts, including careers page content, events, and candidate experience feedback
• Spot gaps in our process and help build templates and workflows that scale

What you’ll need

• 1-3 years in recruiting coordination, HR, or a similar high-volume operations role
• Exceptional organization and attention to detail; you juggle many moving parts without dropping one
• Clear, warm written and verbal communication
• Comfort with an applicant tracking system (e.g., Greenhouse, Lever, Ashby) and Google Workspace
• Discretion with confidential information
• A proactive, low-ego approach and comfort in a fast-moving startup
• Nice to have Experience recruiting across multiple countries or for a distributed team
• Exposure to sourcing or employer branding
• Familiarity with B2B SaaS or e-commerce

Benefits

• Competitive salary
• Flexible, remote-friendly working
• A team that practices what it sells: we celebrate each other, often

Location

Remote working across Irish, UK, EU and US timezones.

All Welcome Here Statement

We believe diverse teammates, opinions and backgrounds generate a larger global impact and more considerate acts of care. &Open is an equal opportunity employer and we do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.