Recruiting Operations Lead

Intercom; Dublin; Hybrid; EUR 60,000 - 80,000; Full time

Job summary

A leading AI customer service company in Dublin seeks a Recruiting Operations Lead to optimize their recruiting processes and systems. This role includes mentoring team members and integrating new technologies to improve efficiencies. Ideal candidates will have over five years of recruiting operations experience and strong analytical skills. The company offers competitive salaries, a hybrid work environment, and a commitment to diversity.

Benefits

Competitive salary and equity

Free weekday lunch and snacks

Pension scheme with 4% match

Health and dental insurance

Flexible paid time off

Paid maternity and paternity leave

Cycle-to-Work Scheme

Provided laptops with options for Windows

Qualifications

• 5+ years of experience in recruiting operations or program management.
• Strong analytical skills and a track record of measurable improvements.
• Skilled in leveraging data for decision-making.

Responsibilities

• Own and optimize recruiting systems and processes.
• Oversee the recruiting tech stack as system admin.
• Mentor and support the Dublin recruiting coordination team.

Skills

Recruiting operations experience

Process optimization skills

Data analysis capabilities

Project management skills

Exceptional communication skills

Experience supporting high-volume recruiting

Technical recruiting skills

AI industry knowledge

Collaboration skills

Tools

Ashby

Greenhouse

BrightHire

Job description

Intercom is the AI Customer Service company on a mission to help businesses provide incredible customer experiences.

Our AI agent Fin, the most advanced customer service AI agent on the market, lets businesses deliver always‑on, impeccable customer service and ultimately transform their customer experiences for the better. Fin can also be combined with our Helpdesk to become a complete solution called the Intercom Customer Service Suite, which provides AI enhanced support for the more complex or high touch queries that require a human agent.

Founded in 2011 and trusted by nearly 30,000 global businesses, Intercom is setting the new standard for customer service. Driven by our core values, we push boundaries, build with speed and intensity, and consistently deliver incredible value to our customers.

What's the opportunity?

At Intercom, you’ll have the chance to shape the future of how we hire and grow our teams at a company that’s redefining customer service through AI. As the Recruiting Operations Lead, you’ll play a pivotal role in building the systems, processes, and programs that enable us to attract, hire, and develop the talent powering our mission. Your work will directly impact our ability to scale smarter and faster, ensuring we remain the category leader in AI‑first customer service.

If you’re passionate about operational excellence, thrive in fast‑paced environments, and are excited by the transformational potential of AI, this is your opportunity to make a real difference at a company that’s setting the new standard in our industry.

You’ll join Intercom’s Recruiting Operations team, a group dedicated to optimizing every aspect of our hiring journey. Our mission is to ensure every candidate and interviewer has a seamless, equitable, and impactful experience. As we continue our rapid growth and double down on our AI‑first strategy, your role will be central to aligning recruiting operations with broader company objectives.

You’ll act as a generalist and program manager, owning systems, tools, and processes, while also serving as a mentor and escalation point for our Dublin‑based recruiting coordinators. This is a high‑impact, high‑visibility role that bridges tech and business recruiting, making you a key point of contact for cross‑functional and company‑wide initiatives.

What will I be doing?

• Own and optimize all recruiting systems and processes. Evaluate, implement, and integrate emerging tools and automation to drive efficiency, data accuracy, and scalability.
• Oversee the recruiting tech stack as system admin. Drive updates, integrations, and explore emerging technologies (including AI and automation) to improve team efficiency and candidate experience.
• Own the RecOps ticketing process and team support. Proactively resolve issues and drive continuous improvements to daily recruiting operations.
• Drive strategic, cross‑functional initiatives that strengthen recruiting infrastructure, enable data‑driven decision‑making, and enhance overall team effectiveness.
• Provide guidance and support to the Dublin recruiting coordination team. Offer mentorship, assist with escalations, and maintain strong stakeholder relationships.
• Deliver data‑driven insights and reporting to track hiring progress and optimize recruitment processes by creating robust dashboards to inform decision making.
• Elevate candidate and interviewer experience by identifying pain points and implementing targeted process improvements.
• Represent recruiting operations as a key point of contact for cross‑org and company‑wide projects.

What skills do I need?

• 5+ years of experience in recruiting operations, program management, or a related field, ideally in a fast‑paced, high‑growth tech environment.
• Strong analytical and process optimization skills, with a track record of driving measurable improvements.
• Skilled in leveraging data to inform decisions and drive outcomes.
• Excellent project management skills with the ability to manage multiple priorities and senior stakeholders across the org effectively.
• Comfort with data, reporting tools (e.g., Ashby), and workflow automation.
• Exceptional communication and collaboration skills.
• Growth mindset, resilience, and curiosity.
• Passion for AI and its potential to transform how we work.
• Experience working with technical recruiting stakeholders, especially within engineering.
• Experience supporting high‑volume recruiting or scaling hiring programs.
• Experience with a robust recruiting tech stack (e.g., Greenhouse, BrightHire, Ashby Analytics).
• Prior exposure to AI‑driven tools or a strong interest in AI innovation.

Benefits

• Competitive salary and equity in a fast‑growing start‑up.
• We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen.
• Pension scheme & match up to 4%.
• Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents.
• Flexible paid time off policy.
• Paid maternity leave, as well as 6 weeks paternity leave for fathers.
• Cycle‑to‑Work Scheme with secure bike storage.
• MacBooks are our standard, but we also offer Windows for certain roles when needed.

Intercom has a hybrid working policy. We believe that working in person helps us stay connected, collaborate easier and create a great culture while still providing flexibility to work from home. We expect employees to be in the office at least three days per week.

We have a radically open and accepting culture at Intercom. We avoid spending time on divisive subjects to foster a safe and cohesive work environment for everyone. As an organization, our policy is to not advocate on behalf of the company or our employees on any social or political topics out of our internal or external communications. We respect personal opinion and expression on these topics on personal social platforms on personal time, and do not challenge or confront anyone for their views on non‑work related topics. Our goal is to focus on doing incredible work to achieve our goals and unite the company through our core values.

Intercom values diversity and is committed to a policy of Equal Employment Opportunity. Intercom will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law.