Receptionist- Part Time

Cpl Resources; Galway; On-site; EUR 20,000 - 40,000; Part time

Job summary

A staffing agency in Galway is seeking a part-time (25 hours/week) Office Support professional for a 12-month fixed-term contract. The role involves providing administrative support, managing invoicing, and ensuring effective communication within teams. Candidates should have excellent computer skills and the ability to multitask effectively. The hourly pay is €19, with work scheduled from Monday to Friday.

Qualifications

• Excellent computer skills including Word, Excel, and PowerPoint.
• Ability to multitask while maintaining quality standards.
• Good documentation skills essential.

Responsibilities

• Provide administrative support and greet visitors.
• Input invoices into accounting system and raise purchase orders.
• Organise travel and accommodation for team members.
• Adhere to company guidelines related to health and safety.

Skills

Organisation

Excellent computer skills

Invoice management

Professional telephone manner

Job description

We have available a Part Time (25 hours per week), Reception & Office Support position available, Monday to Friday for a 12 month fixed term contract, based in Galway.

25 hours a week – 5 days and 5 hours each morning.

12 month contract

Rate of pay 19 euro per hour

JOB SUMMARY

• The role of office administrator will play an integral role in the office administration and organizational strength of our company.
• The office administrator will provide administrative support, greet and direct visitors, answer and responses to calls and emails.
• This role involves multitasking, working with multiple teams to ensure adequate support is given.
• Provide administrative support to the team
• General office duties
• Arrange team and project meetings
• Organise travel, accommodation and transport for key project members
• Answer phones, take messages etc
• Responsible for stationery & canteen supplies
• Input invoices into accounting system and raise purchase orders
• Administration of physician contract list, including interaction with healthcare compliance.
• Responsible for communicating business related issues or opportunities to next management level.
• Adhering to company guidelines related to Health, Safety and Environmental practices and that all resources needed to do so are available and in good condition, if applicable
• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures
• Performs other duties assigned as needed

KNOWLEDGE /SKILLS

• Excellent computer skills including word, excel and PowerPoint
• Professional telephone manner
• Excellent presentation and interpersonal skills
• Ability to multitask and yet maintain standards and quality of all tasks
• Good documentation skills essential
• Ability to work with minimal supervision and complete tasks independently
• Highly motivated

For more information, please email

Skills:

• Organisation
• invoicing
• excel