Purchasing and Renewals Sales Coordinator

CMS Distribution; Kiltimagh; On-site; EUR 60,000 - 80,000; Full time

Job summary

A leading software distribution company in Kiltimagh seeks an organized individual to manage software license quotes and renewals. The role involves liaising with vendors, providing forecasts, and ensuring high service standards for resellers. Ideal candidates should possess strong administrative skills, be adaptable, and have a keen attention to detail. Proficiency in Microsoft Excel and SAP is preferred. Join a dynamic team and contribute to our growth in a fast-paced environment.

Qualifications

• Efficient, adaptable, and possesses strong administrative abilities.
• Ability to multi-task with high attention to detail.
• Excellent numerical reasoning ability required.

Responsibilities

• Manage the end to end process of receiving software license quotes and renewals.
• Provide a weekly pipeline of forecasted closures on a per vendor basis.
• Handle emails from customers and internal stakeholders regarding renewal quotes.

Skills

Microsoft Excel

Microsoft Office

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Numerical reasoning

Flexibility

Tools

SAP

Job description

Job Purpose Summary

The purpose of this role is to manage the end to end process of receiving software license quotes and renewals to our customers. The software support function is responsible for all new business quotes, Renewals and liasing with our internal Sales teams and vendors to ensure high standard of service for our Resellers. To manage various tasks and undertake various processes that ensure that the order processing and invoicing of our direct vendor orders.

Role Responsibilities

• Provide a weekly pipeline of forecasted closures on a per vendor basis
• Continually develop your product and technical knowledge to industry standard including completing vendor specific accreditations
• Liaise with vendors to ensure on time receipt of vendor renewal or licence fulfilments as per vendor schedule
• Issue and proactively follow up renewals quotes adhering to CMS pricing guidelines and utilising the SAP/CRM systems
• Handle emails from customers and internal stakeholders in relation to resolving any queries relating to renewal quotes & purchase orders.
• Carryout various checks on submitted quotes to ensure required data is included
• Manage the quote to PO process in SAP
• Invoice orders upon receipt of Certs/PODS through MIGO
• Handle any queries from vendors or account managers in relation to the quote to invoice cycle.

Additional Responsibilities

• Ideal candidates for this role are efficient, adaptable and have strong administrative abilities
• Ability to multi-task, while having high attention to detail
• Ability to work as part of a team and on own initiative
• Be proficient in Microsoft excel, office Word, Outlook
• SAP experience an advantage
• Excellent numerical reasoning ability
• Excellent verbal and written communication skills
• Strong organizational and interpersonal skills
• Ability to work in a fast-paced environment and prioritise tasks accordingly
• Flexible with time and adaptable to change
• Strong communication skills to manage direct relationships with vendors and internal customers around query resolution and dispute management

Skills & Personal Attributes

Key Traits

CMS believes that a diverse and inclusive workforce enriches and is integral to the success of our company. We value diverse opinions and perspectives, and therefore welcome candidates from all backgrounds including but not limited to, ethnicity, gender, age, nationality, culture, religious beliefs, sexual orientation and neuro‑diversity.