Project Accounts Assistant

Stantec Consulting International Ltd.; Galway; Hybrid; EUR 36,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Pension plan

Annual leave buy/sell options

Private medical insurance

Group income protection

Life assurance

Job summary

Stantec is seeking a Project Accounts Assistant to join our Ireland Finance team. You will manage the financial aspects of a portfolio of projects, including setup, invoicing, revenue recognition and close-out in line with contracts and internal controls.

Working with Project Managers and Finance colleagues, you will monitor project financial performance, assist with WIP, aging, write-offs and client audits, and provide timely financial insights to support decision-making.

Qualifications

• Competent level of project accounting knowledge gained through relevant experience and/or education.
• Excellent analytical, numerical and problem-solving skills.
• Strong attention to detail and a structured, organised approach to work.
• Excellent written and verbal communication skills.
• Strong customer service focus and ability to build effective working relationships.
• Excellent organisational skills and ability to work to deadlines.
• Ability to work independently while contributing to a wider team.

Responsibilities

• Take ownership of an assigned portfolio of projects, ensuring accurate setup, transactions, budgets, billing and revenue recognition.
• Monitor project financial performance, including EACs, revenue and cost recognition, WIP and overall project integrity.
• Coordinate preparation and issue of client invoices with appropriate documentation and support AR activities.
• Provide financial support on subcontractor tracking, progress reporting, audits, analysis and ad hoc requirements.
• Ensure effective project administration throughout the lifecycle, including budget changes and rate table maintenance.

Tools

Microsoft Excel

Oracle

Job description

ABOUT THE ROLE

We are seeking a Project Accounts Assistant to join our Finance team in Ireland. In this role, you will be responsible for the overall financial management of an assigned portfolio of projects throughout their life cycle, ensuring projects are accurately set up, maintained, invoiced and closed out in accordance with contractual requirements and Stantec’s financial controls, policies and practices.

Working closely with Project Managers, Project Manager Assistants and Finance colleagues, you will play a key role in maintaining the financial integrity and performance of projects. You will provide financial insight and support to project teams, helping them understand project performance, revenue and cost recognition, billing, work in progress and accounts receivable.

The role will also support the Financial Controller with a range of finance and accounting activities, providing an excellent opportunity to develop your project accounting experience within a global engineering and professional services organisation.

KEY RESPONSIBILITIES

Project Finance

• Take ownership of an assigned portfolio of projects, ensuring accurate project setup, financial transactions, budgets, billing rates and revenue recognition in line with Stantec policies, contractual requirements and internal controls.

• Partner closely with Project Managers and Project Manager Assistants to monitor project financial performance, including EACs, revenue and cost recognition, WIP, credit risk and overall project integrity.

• Coordinate the preparation and issue of client invoices, ensuring accuracy, compliance with contractual terms and appropriate billing documentation, while supporting accounts receivable and collections activities.

• Provide financial support to Project Managers on activities including subcontractor tracking, progress reporting, client audits, financial analysis, write-offs, aged WIP and other ad hoc project finance requirements.

• Ensure effective project administration throughout the project lifecycle, including budget changes, CRAM and rate table maintenance, collaboration with the RNet Finance team, and timely project close-out.

• Maintain strong working relationships with Project Management and Finance teams, providing a high level of customer service while ensuring all activities are completed accurately and in accordance with Stantec’s financial policies, controls and systems.

WHAT WE'RE LOOKING FOR

We are looking for a self-motivated and organised professional who enjoys working collaboratively and building strong relationships with colleagues across the business. You will have a strong attention to detail, excellent numerical and analytical skills, and the ability to manage competing priorities and deadlines.

The successful candidate will have:

• A competent level of project accounting knowledge gained through relevant experience and/or education.

• Excellent analytical, numerical and problem-solving skills.

• Strong attention to detail and a structured, organised approach to work.

• Excellent written and verbal communication skills.

• A strong customer service focus and the ability to build effective working relationships.

• Excellent organisational skills and the ability to work effectively to deadlines.

• The ability to work independently while contributing positively as part of a wider team.

• A willingness to adapt, embrace change and learn new processes and systems.

• Knowledge of general contracting practices.

• Excellent computer skills, including Microsoft Excel, Word, Teams and Outlook .

• Experience with Oracle is advantageous.

WHY JOIN US

• We put people first: We're proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed.

• We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025. Recognised by Corporate Knights as one of the world's top 10 most sustainable companies 2025. =

• We do what is right: Industry leading training and development as well as paid for professional subscriptions. A professional progression plan, supporting you to become chartered.

• We are better together: A supportive and collaborative team environment to assist with the growth of your career.

• Growth: We're on an exciting growth journey across the Ireland - we want you to be part of it!

• Great Benefits: Competitive salary, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard!

About Stantec

Whether you’re starting out on your engineering career or are looking for a fresh challenge, Ryan Hanley, now part of Stantec, is a great career move.

Based in Dublin, Galway, Castlebar and Cork, we are actively recruiting for team players with experience in any of the following areas – water and wastewater treatment process and network design, integrated network management, structural design, site development, road and bridge engineering, project management and administration.

You’ll be working for a dynamic company with an excellent reputation in the industry.

Ryan Hanley, now part of Stantec, offers a great working environment amongst friendly professionals with an emphasis on teamwork. It’s a company where your ideas and opinions will be valued and your efforts recognised and rewarded.

We have been awarded the silver Investors in Diversity accreditation by the Irish Centre for Diversity for our commitment to quality, diversity and inclusion (EDI) in the workplace.