PMO Specialist

Johnson & Johnson Co.; Municipal District of Carrigaline; On-site; EUR 53,000 - 84,000; Full time

Benefits offered by this job

Annual bonus

Vacation days

Parental leave

Bereavement leave

Well-being reimbursement

Career growth programs

Insurance plans

Job summary

Johnson & Johnson in Cork, Ireland is seeking a PMO Specialist to join the site PMO team. You will deliver the site-wide project intake and PMO processes, uphold governance, track milestones, and ensure timely communication between requestors and the portfolio team.

You will drive standardized PMO frameworks, support strategic planning, and report on capital and expense targets, with exposure to CORA, Planisware and Power BI.

Qualifications

• Bachelor's degree (minimum) in Business Administration, Project Management, or related field (Finance or Engineering preferred)
• 3+ years of relevant business experience
• Proven ability to collaborate effectively within a cross-functional organization
• Proficient in digital project management and collaboration tools
• Independent with strong communication, attention to detail, and deadline discipline
• Strong stakeholder management and ability to drive governance and reporting

Responsibilities

• Develop and embed standardized PMO frameworks, templates, and best practices across the Cork site
• Support annual strategic planning, long range financial planning, and quarterly updates to keep the portfolio aligned with goals
• Maintain project reports and metrics, identify risks, and develop mitigation plans
• Coordinate capital and expense targets, forecasts, and actuals for review meetings
• Act as SME for portfolio tools (CORA, Planisware, Power BI) and ensure effective usage
• Lead regular business and project reviews aligned with priorities and planning calendar
• Drive continuous improvements to PMO processes, tools, and ways of working
• Prepare updates, communications, analyses, and reports for decision-makers

Skills

Administrative support

Collaboration

Communication

Data analysis

Data reporting

Documentation management

Time management

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

CORA

Planisware

Power BI

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Project/Program Management Group

Job Sub Function:

Project/Program Management

Job Category:

Business Enablement/Support

All Job Posting Locations:

Ringaskiddy, Cork, Ireland

Job Description:

Innovative Medicines is seeking a PMO Specialist to join the team at Cork Bio.

Reporting to the Site PMO Lead, the PMO Specialist will play a key role in delivering the site-wide Project Intake and PMO processes. This includes upholding project governance, tracking critical milestones, and enabling clear, timely communication between project requestors and the site Portfolio team. The role will also drive consistent governance frameworks and monitor performance across the project portfolio, ensuring projects are aligned with strategic priorities, follow standard methodologies, and are delivered on schedule and within budget.

Key Responsibilities:

• Develop, maintain, and embed standardized project management frameworks, templates, and best practices across the site.
• Support the annual strategic planning cycle, including Long Range Financial Planning, Business Planning, the June Update, and the November Update, ensuring the project portfolio stays aligned with organizational goals and objectives.
• Support PMO processes by maintaining reports and metrics for key projects, proactively identifying risks and opportunities, and developing mitigation plans where needed to enable successful project delivery.
• Coordinate and report on capital and expense targets, forecasts, and actuals, and support capital review and approval meetings by ensuring accurate financial data and analysis are readily available.
• Act as subject matter expert for portfolio management systems and tools, including CORA, Planisware, and Power BI portfolio dashboards, ensuring they are used effectively for portfolio planning and performance tracking.
• Coordinate and lead a regular cadence of business and project reviews aligned with organizational priorities, key challenges, and the annual planning calendar.
• Drive the continued maturity of portfolio and project management processes, identifying and implementing improvements to systems, tools, and ways of working that enhance portfolio performance and efficiency.
• Lead the preparation of updates, communications, presentations, analyses, and reports that give decision-makers clear, actionable information and insights.

Qualifications:

Education:

• A Bachelor's degree (minimum) in Business Administration, Project Management, or a related field (a degree in Finance or Engineering is preferred)

Experience and Skills:

Required:

• At least 3 years of relevant business experience
• Proven ability to collaborate effectively within a cross-functional organization
• Proficient in digital project management and collaboration tools
• Ability to work independently, take ownership of results, and challenge the status quo
• Personable and reliable, with excellent communication skills and strong attention to detail
• Strong prioritization and workload management skills, with the ability to adapt to shifting priorities and meet critical deadlines in line with business needs
• Strong analytical and problem-solving skills, with the ability to define problems, gather data, establish facts, and draw sound conclusions

Preferred:

• Experience in a PMO, project controls, or portfolio management role, ideally within a pharmaceutical, biotech, or regulated manufacturing environment
• Hands‑on experience with project and portfolio management systems and tools (e.g., CORA, Planisware, Power BI)
• Background in Finance, with experience in capital and expense budgeting, forecasting, and reporting
• Familiarity with annual strategic and financial planning cycles (e.g., Long Range Financial Planning, Business Planning) and capital review and approval processes
• Experience developing governance frameworks, standardized processes, or continuous improvement initiatives
• Strong stakeholder management skills, including relationship building and conflict resolution, with a customer‑centric mindset
• Project Management certification (e.g., PMP)

Other:

• Proficiency in English is required

Required Skills:

Administrative Support, Agility Jumps, Collaboration Tools, Communication, Data Analysis, Data Reporting, Document Management, Execution Focus, Monitoring, Evaluation, and Learning (MEL), Problem Solving, Process Oriented, Project Management Methodology (PMM), Project Management Office (PMO), Project Reporting, Project Support, Statement of Work (SOW), Time Management

Preferred Skills:

Administrative Support, Agility Jumps, Collaboration Tools, Communication, Data Analysis, Data Reporting, Document Management, Execution Focus, Monitoring, Evaluation, and Learning (MEL), Problem Solving, Process Oriented, Project Management Methodology (PMM), Project Management Office (PMO), Project Reporting, Project Support, Statement of Work (SOW), Time Management

The anticipated base pay range for this position is:

€53,200.00 - €84,295.00

Benefits:

In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees' and companies' performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location's eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well‑being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.