Payroll Coordinator and Executive Office Administrator

Anantara The Marker Dublin Hotel; Dublin; On-site; EUR 60,000 - 80,000; Part time

Job summary

A luxury Dublin hotel is seeking a Payroll Coordinator and Executive Office Administrator to manage payroll processing and administrative tasks. The ideal candidate has 1-2 years of experience in payroll administration within the hospitality sector. Responsibilities will include ensuring accurate payroll submissions, assisting employees with queries, and coordinating administrative tasks for management. The role offers part-time flexibility, with a focus on maintaining high standards in a luxury environment.

Benefits

Meals

Uniform

Qualifications

• 1-2 years experience in payroll and administration in a luxury hotel.
• Must have the right to work in Ireland.

Responsibilities

• Update all relevant systems accurately and in a timely manner.
• Process the weekly and monthly payrolls accurately.
• Assist employees with payroll-related queries.
• Prepare reports on new hires and employee turnover.
• Communicate with P&C regarding work authorization.

Skills

Payroll Administration

Accounting

Tools

Alkimii

SAP

SAGE

Job description

Anantara The Marker Dublin Hotel is a sleek, contemporary landmark inspired by the elements and overlooking the waterfront of Grand Canal Square. This luxury hotel in Dublin is in an ideal position for exploring the citys main tourist attractions and its main business and financial district. It is conveniently close to the IFSC and the Convention Centre Dublin.

Part of the regenerated Docklands that exemplify the citys cosmopolitan future, the hotel is ideal for both business and leisure guests. The area is home to tech and finance giants, chic restaurants and world-class theatres.

Job Description

We are looking for an Payroll Coordinator (2 days a week) and Executive Office Administrator (3 days a week)

Must currently have the right to work in Ireland full time and have 1-2 years experience in either of these roles in a luxury hotel.

Payroll Responsibility

• To update all relevant systems accurately and in a timely manner (Alkimii, SAP, SAGE)
• To ensure all employees details are maintained accurately and in line with GDPR requirements;
• To maintain accurate records and ensure all new starters / leavers / promotions / transfers / increases etc. are recorded
• To ensure all new managers are trained on how to use the T&A system.
• To process the weekly and monthly payrolls accurately and in a timely manner.
• To assist all employees with questions re; revenue, payslips and payroll related questions
• To assist in reviewing and calculating gratuities for the operational departments and ensure payment as per the normal schedule (i.e. gratuities policy) and ensure statements are sent to employees on time.
• To check Daily Browser for unexpected absences and break errors, send queries to Managers. To check Statutory Sick and Company Sick pay entitlement
• To generate Payroll File for SAGE.
• To prepare New Starter/Employee Changes Import for SAGE.
• To assign Lieu Days to balance and reviewing balances for employees as per Lieu Authorisation forms received.
• To follow up with HODs if any employees /managers are not clocking in and out for work or for breaks.
• To ensure the clock-in machine is accurately reflecting current employees by adding new starters and removing leavers in timely manner.
• To report any issues encountered with the clock-in machine to the provider and the P&C team in order to minimize impact on the employees and ensure accurate records of timekeeping;
• Go through Payroll Mailbox and reply to any queries.
• To provide monthly reports (New hires, turnover, FTE etc.);
• To assist the Business Controller to calculate Holiday Balances and PH/Lieu Bank Time.
• To monitor and update the work authorization tracker and ensure all employees always have the proper work authorization; to communicate to the Managers, P&C whenever an employees work authorization is approaching the expiration date and coordinate with the employee to receive an update on his/her status.
• To liaise with P&C in ensuring all legislative leave/sick leave are tracked and adhered to at all times.
• To ensure that all team members are rostered in accordance with the Organisation of Working Time Act.
• To assist in coordinating and administering of employee benefits ie. TaxSaver, bike to work scheme, PRSA auto-enrollment, etc.

Administrative Responsibility

• Assist the General Manager with assigned tasks,
• To communicate new starters and internal promotion announcement memos,
• Responsible for minute/note taking during executive operations meetings and presentations,
• Responsible for minute/note taking during internal investigations,
• Communications with HODs on behalf of the General Manager via memos,
• Ticket bookings and voucher issue

Skills

• Payroll Administration
• Accounting

Benefits

• Meals
• Uniform