Operations Support Manager

Bidvest Noonan; Swords; On-site; EUR 32,000 - 42,000; Full time

Job summary

Bidvest Noonan in Swords, Ireland, is seeking an organised administrator to support site operations. The role involves payroll queries, HR note-taking, supplier coordination, and daily budgeting tasks as part of a busy site management team.

You will manage orders, create reports, maintain compliance, and provide professional communications with clients and colleagues. A detail-focused, flexible team player is essential for success.

Qualifications

• Excellent organisational skills with the ability to prioritise and manage tasks simultaneously.
• Strong communication, customer support and interpersonal skills
• Ability to resolve issues or problems and work as part of a team or independently.
• Strong MS Office skills – Excel, Outlook and Word.
• Dependable and flexible
• Strong attention to detail with a high level of accuracy.

Responsibilities

• Plan and prioritise tasks effectively to ensure each task is completed efficiently
• Providing advice, guidance and training to new managers for process and use of systems.
• Place orders for machinery, products and uniforms for site, and subcontractors.
• Provide a professional service in all internal and external communications.
• Adhoc and administration duties within the team – spreadsheets, presentations, letters etc
• Raising PO’s, reviewing delivery dockets and liaising closely with our suppliers to chase up any outstanding deliveries or issues relating to same.
• Note taking for HR meetings
• Action payroll queries including late wages, adjustments, pay rate changes etc
• Monitor targets set for the Site Management & provide feedback
• Ensure sites have adequate stock levels. Ensure monthly material orders are correct and completed on time and within budget
• Report on weekly budgets
• Provide regular feedback to management.
• Assist Management team create new vacancy posts on Eploy & work with each stakeholder to ensure that a smooth process is conducted to ensure all new start paperwork is checked and sent onto recruitment for issuing of payroll numbers
• Create reports for leavers / new starters and any other changes.
• Manage and report on weekly hours budgets in line with KPI expectations
• Ensure that a weekly check of the wage spend is actioned for any irregularities.
• Create Audit trackers and share with team ensuring all milestones are adhered to and reported to client
• Ensure Payroll Compliance procedures are strictly adhered to
• Maintain regular contact with client(s) and ensure good relations are upheld
• Attend the monthly KPI meetings and conduct notetaking, which will then be provided after the meeting with actions (if applicable)
• Ensure ALL accidents paperwork is collated and sent to the Account Director and the tracker updated as per company procedure
• Ensure the training matrix is updated where required and on time.

Skills

Organisational skills

Communication skills

Teamwork / independence

MS Office proficiency

Attention to detail

Flexibility

Tools

Excel

Outlook

Word

Job description

Key Responsibilities

• Plan and prioritise tasks effectively to ensure each task is completed efficiently
• Providing advice, guidance and training to new managers for process and use of systems.
• Place orders for machinery, products and uniforms for site, and subcontractors.
• Provide a professional service in all internal and external communications.
• Adhoc and administration duties within the team – spreadsheets, presentations, letters etc
• Raising PO’s, reviewing delivery dockets and liaising closely with our suppliers to chase up any outstanding deliveries or issues relating to same.
• Note taking for HR meetings
• Action payroll queries including late wages, adjustments, pay rate changes etc
• Monitor targets set for the Site Management & provide feedback
• Ensure sites have adequate stock levels. Ensure monthly material orders are correct and completed on time and within budget
• Report on weekly budgets
• Provide regular feedback to management.
• Assist Management team create new vacancy posts on Eploy & work with each stakeholder to ensure that a smooth process is conducted to ensure all new start paperwork is checked and sent onto recruitment for issuing of payroll numbers
• Create reports for leavers / new starters and any other changes.
• Manage and report on weekly hours budgets in line with KPI expectations
• Ensure that a weekly check of the wage spend is actioned for any irregularities.
• Create Audit trackers and share with team ensuring all milestones are adhered to and reported to client
• Ensure Payroll Compliance procedures are strictly adhered to
• Maintain regular contact with client(s) and ensure good relations are upheld
• Attend the monthly KPI meetings and conduct notetaking, which will then be provided after the meeting with actions (if applicable)
• Ensure ALL accidents paperwork is collated and sent to the Account Director and the tracker updated as per company procedure
• Ensure the training matrix is updated where required and on time.

Required Skills

• Excellent organisational skills with the ability to prioritise and manage tasks simultaneously.
• Strong communication, customer support and interpersonal skills
• Ability to resolve issues or problems and work as part of a team or independently.
• Strong MS Office skills –Excel, Outlook and Word.
• Dependable and flexible
• Strong attention to detail with a high level of accuracy.

About Us

‘For nearly 50 years, we’ve played a vital role in helping our customers succeed. Built on strong, long‑standing relationships, our business is powered by people who are deeply connected to the communities where we live and work.

Our purpose guides every action and decision we make, “to proudly create safer and healthier communities today, for tomorrow.” It reflects who we are, what we stand for, and the impact we strive to make every day.

Across our team of 27,000 dedicated professionals from 157 countries, that purpose comes to life through commitment, care, and a shared responsibility to the people we serve—now and for generations to come. 'When you join Bidvest Noonan, you’re joining a team where your work has real impact, where your career can grow, where you belong, and where you help shape a safer, healthier future for us all.'