Office Administrator

Tender Meats LTD; Dublin; On-site; EUR 30,000 - 40,000; Full time

Job summary

A meat production company in Dublin is looking for a Full Time Office Administrator to join their Administration Team. This role includes supporting sales and purchasing activities such as managing customer orders, generating sales reports, and collaborating with procurement. The ideal candidate will have strong proficiency in Microsoft Office, excellent communication skills, and a structured approach. Flexible work hours are from Tuesday to Saturday with additional responsibilities as needed. Candidates must be eligible to work in Ireland.

Benefits

Wages paid weekly

20% employee discount on purchases

Free parking

Qualifications

• Strong written and verbal communication skills.
• Evidence of excellent administration and organization skills.
• Willingness to learn and adapt.

Responsibilities

• Handle customer orders and manage customer data.
• Prepare documentation for production and dispatch.
• Support the Procurement Manager in maintaining supplier records.
• Generate sales reports and track metrics.
• Conduct meat stock counts as needed.

Skills

Proficiency in AS400 system

Microsoft Office (Word/Excel)

Fluency in English

Strong self-discipline

Attention to detail

Problem-solving ability

Excellent interpersonal skills

Numerical ability

Job description

Join Tendermeats!

You will be part of a passionate team of people who are committed to producing, packing and delivering high quality and premium meat products to our customers. At Tendermeats, we don't just produce premium meat products; we nurture our people and their skills so they can grow and develop within our business. This is key to our success today.

Tendermeats is primarily involved in producing, packing and delivering high quality and premium meat products.

And we are currently looking to recruit a Full Time Office Administrator to support our current Administration Team.

This role will require working every week from Tuesday to Saturday 7:30am to 4:30pm.

• Flexibility is required to cover other administrative roles if needed, e.g., Reception / Accounts.

The role

The Office Administrator will be primarily focused on Sales and Purchasing administrative activities.

Sales

• Liaising with our customers and internal stakeholders in handling customer orders, processing orders, managing customer data, preparing reports, answering inquiries to ensure smooth sales operations and excellent customer service.
• Receiving, verifying and processing customer orders, ensuring accuracy and completeness.
• Preparing required documentation for production and dispatch departments.
• Generating sales reports, tracking metrics and maintaining accurate sales data.
• Communicating between buyers and other departments (logistics, finance).
• Setting up new products, updating the system, and informing production regarding new product preparation.
• Costing calculations and spreadsheet preparation for cost changes.
• Attending meetings.
• Conducting meat stock counts.
• Covering reception when required (answering phones / opening gates).

Purchasing

• You will work closely with the Procurement Manager and develop knowledge of the packaging, ingredients, and other requirements of the business.
• Supporting the Procurement Manager in maintaining records related to selected suppliers for packaging and ingredients, ensuring timely delivery and SLAs are met.
• Tracking orders and ensuring timely delivery.
• Entering order details into internal databases.
• Maintaining updated records of purchased products, delivery information, and invoices.
• Preparing reports on purchases, including cost analysis.
• Monitoring stock levels and placing orders as needed.
• Comparing and evaluating offers from suppliers.
• Researching potential vendors.
• Collaborating with warehouse, sales, accounts, customer services, and suppliers to ensure smooth operations.

Essential Competencies

• Proficiency in the AS400 system (desirable) and in Microsoft Office (Word/Excel).
• Fluency in English with excellent written and verbal communication skills.
• Strong self‑discipline and structured approach.
• Problem‑solving ability.
• Excellent attention to detail.
• Numerical ability to record, interpret, and analyse key data.
• Meticulous improvement planning.
• Flexibility, adaptability, and a positive attitude toward change.
• Exceptional interpersonal and communication skills.
• Evidence of excellent administration, organization, and teamwork skills.
• Willingness to learn.

Note

• Candidates must be eligible to work in Ireland and possess the correct work permits and documentation.

Location

Clondalkin, Dublin 22

Benefits

• Wages are paid weekly.
• Employee discount scheme with 20% discount on purchases with a leading retailer.
• Free parking.

Skills

• Administrator, Excel, PowerPoint, Word, Computer skills.