HR & Payroll Administrator

Dawn Meats; Kilbeggan; On-site; EUR 30,000 - 45,000; Full time

Job summary

A leading meat processing company in Kilbeggan, Ireland is seeking a HR & Payroll Administrator to join their HR team. The role requires effective administrative support of HR activities, assisting with the recruitment processes, and maintaining personnel records while ensuring compliance with GDPR. The ideal candidate should have a relevant qualification, excellent communication skills, and experience in HR administration. A competitive salary and opportunities for growth are offered in this permanent position.

Qualifications

• Minimum of 1 year's experience in a HR administrative role or similar.
• Consistency in meeting deadlines.
• Previous payroll experience would be an advantage.

Responsibilities

• Deliver effective administrative support of HR activities.
• Assist with the recruitment of candidates from non-EU countries.
• Responsible for the maintenance of all personnel files and records.
• Conduct exit interviews and provide reports on labor turnover.
• Work closely with Employee Forums/Site Union representatives.

Skills

Excellent communication and interpersonal skills

Proficiency in MS Office

Ability to work with a diverse workforce population

Education

Third level qualification in HR or relevant discipline

Tools

CoreHR

Job description

Company: Dawn Meats

Job Title: HR & Payroll Administrator

Reporting to: HR Manager & Site Operations Manager

Contract Type: Permanent, full time

Location: Kilbeggan Co. Westmeath

Role Summary

Dawn Meats is a premium meat processor and supplier of choice for a range of leading supermarket, foodservice and restaurant businesses. Established in 1980, Dawn Meats is an industry leader with annual revenues of over €2bn, employing over 8,000 staff in 15 countries and exporting to over 50 countries. We are currently recruiting a HR & Payroll Administrator to join the HR team and provide support to the site from a HR function.

Responsibilities

• Deliver effective administrative support of HR activities including site recruitment, pre-employment checks, induction, preparation of contracts, absence management, discipline and grievance processes, employee engagement, communications, employee relations, and performance management.
• Assist with the recruitment of candidates from non-EU countries and the work permit process from start to finish including all administration around this process.
• Complete accurately all required documents to send to Shared Services during the employees' lifecycle.
• Responsible for the maintenance of all personnel files and records, ensuring all data is processed on a timely basis and in accordance with current data protection legislation.
• Generate and produce reports around long term absences, working time directives, employee turnover and annual leave.
• Conduct exit interviews and provide up-to-date data on labour turnover and stability of the workforce.
• Participate in investigations and disciplinary meetings where appropriate, ensuring accurate meeting notes are recorded and support Line Managers to operate to best practice standards.
• Work closely with the Employee Forums/Site Union representatives as appropriate, building on working relationships to improve and promote a positive employee relations culture.
• Become a 'Champion' of the Human Resources Information System (CoreHR), driving its utilisation for all HR related data in line with best practice under Data Protection guidelines.
• Assist with the graduate intake of trainees under the Company's annual Graduate Programme and ensure their development programmes are adhered to.
• Comply with all HR ethical audit requirements as driven by our customers and work towards best practice standards as set out within the ethical audit framework.
• Ensure that all HR information is managed confidentially and in accordance with GDPR guidelines.
• Process routine employee requests and provide relevant information and paperwork as required in a timely fashion.
• Keep up to date with new national employment legislation and Dawn Meats procedures.
• Provide any other administrative support that may be required.
• Provide support on HR projects and special events as required.

Qualifications

The role will see the successful candidate tackle a wide range of business challenges in a busy fast paced HR environment.

Ideal Candidate

• Third level qualification in HR or relevant discipline is desirable.
• Minimum of 1 years' experience in a HR administrative role or similar.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office.
• Consistency in meeting deadlines.
• Ability to work with a diverse workforce population.
• Knowledge of CoreHR would be an advantage.
• Previous payroll experience would be an advantage.