Grade III Administrator - Permanent contract - 35 hpw - Ref C056

CoAction West Cork; West Cork; On-site; EUR 35,000; Full time

Job summary

A community support organization in West Cork is looking for an Administrator Grade III. The role involves providing administrative support to the CEO, organizing staff training, and ensuring the quality of services. Excellent computer skills, meticulous planning, and effective communication are required. The position offers a salary of €34,351 pa and generous benefits including 25 days of annual leave.

Benefits

25 days annual leave

Pension

Paid maternity and paternity leave

Sick Leave

Income Protection

Health benefits

Long Service Vouchers

Employee Assistance Program

Staff Savings Scheme

Onsite parking

Qualifications

• Demonstrates professional knowledge and experience in ICT.
• Ability to plan and organize workload effectively.
• Commitment to providing quality service and attention to detail.

Responsibilities

• Provide administrative support to the PA to the CEO.
• Organize and book training for staff.
• Assist in event planning and coordination.

Skills

Excellent computer skills

Minute taking

Planning and organization

Commitment to quality service

Effective communication skills

Tools

Microsoft Office

Outlook

Excel

Job description

CoAction West Cork provides quality services to support children and adults with an intellectual disability, and children with autism. This is achieved by helping each service user reach their full potential, working in partnership with their families and carers, within the community.

Administrator Grade III

Permanent Contract, 35 hpw onsite

Monday to Friday 9.00 am to 4.30 pm

Location - Dunmanway

For full position details and job description or for details on submitting an application please visit our website www.coaction.ie or you can email [e-mail].

Closing date for receipt of applications:

Friday 28th November 2025

(Interviews to be held in Bantry on 17/12/2025)

Purpose of the post:

The Administrator will be responsible for a variety of tasks and will also provide support to the PA to the CEO. Duties include but are not limited to the following:

Skills, Competencies and/or Knowledge:

Professional Knowledge & Experience

• Maximises the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook , Excel etc
• Minute taking in Staff Meetings/Occasionally Sending Emails on behalf of Management
• Demonstrates the ability to work in line with policies and procedures

Planning and Managing Resources

• Demonstrates the ability to plan and organise own workload in an effective and methodical manner
• Delivers within timescales and to a quality standard
• Book Training for Staff
• Ordering Office Supplies and Inventory
• Assist PA to CEO with administrative duties when required
• Assisting with Event Planning and Coordination

Commitment to a Quality Service

• Demonstrates the ability to plan and organise own workload in an effective and methodical manner.
• Delivers within timescales and to a quality standard
• Takes responsibility for work and sees it through to completion
• Demonstrates a commitment to providing a quality service
• Pays close and accurate attention to detail in their work.
• Demonstrates awareness and appreciation of the service user
• Embraces the change agenda; demonstrates the ability to be flexible and adaptable in a changing work environment.

Team Working

• Demonstrates the ability to work on own initiative as well as part of a team.
• Contributes to a positive team spirit
• Demonstrates a willingness to become involved and help team members if they are under pressure

Communication & Interpersonal Skills

• Effective communication skills including the ability to present information in a clear and concise manner
• Handling Incoming queries via email and telephone
• Strong written communication skills
• Strong interpersonal skills including the ability to build and maintain relationships with a variety of stakeholders, treats other with dignity and respect.

Remuneration:

• The remuneration for this post will be as per the CoAction 2025 salary scale for a Grade III, point 6 Administrator and will be €34,351 pa.

Benefits:

• Generous 25 days annual leave increasing with length of service
• Pension
• Paid maternity and paternity leave
• Sick Leave
• Income Protection
• Health Bunny
• Long Service Vouchers
• EAP
• Staff Savings Scheme
• Onsite parking

Only applicants with existing legal rights to work Ireland can be considered.

This job description indicates the main functions and responsibilities of the post and is subject to review and amendment in light of changing circumstances and may include other duties and responsibilities as may be determined from time to time by the Director of Services/CEO or designated Line Manager. You will be given as much notice of such changes as possible. It is CoAction’s policy to review job descriptions on a regular basis.

CoAction West Cork is an equal opportunity employer