Global Workplace Specialist (12-Month Maternity Cover)

Sitecore; Dublin; On-site; EUR 32,000 - 52,000; Full time

Job summary

Sitecore in Dublin seeks an Office Administrator/Facilities Coordinator to shape a welcoming, connected workplace. You will support office operations, coordinate events, and ensure a smooth hybrid environment. Collaborate with People Experience and local leaders to foster culture, manage maintenance, and coordinate supplies.

The role suits someone who enjoys variety and helping colleagues. Your focus on customer-first service and proactive problem solving will help maintain a safe, efficient

Qualifications

• Around 1–2 years in a similar role.
• Proficiency with Microsoft Office and administrative systems.
• Ability to coordinate office events and facilities.

Responsibilities

• Promote local office culture and community.
• Coordinate local office improvement projects and maintenance.
• Respond to office emergencies and ensure health and safety.
• Liaise with building management for maintenance, security, and access.

Skills

Customer service

Office coordination

Event planning

Multitasking

Microsoft Office

Communication

Tools

MS Office

Facilities software

Job description

About Us:

At Sitecore, our mission is to simplify how brands reach, engage, and serve people by delivering intelligent, personalized digital experiences that connect the world. We empower the world’s most iconic brands to build lifelong relationships with their customers—seamlessly, smartly, and at scale.

As the leading provider of agentic digital experience software, Sitecore brings together content, commerce, and data into one composable platform that enables brands to deliver millions of meaningful, adaptive experiences every day. Trusted by global leaders such as American Express, Porsche, Starbucks, and L’Oréal, Sitecore helps brands transform engagement through experiences that are not only personalized, but predictive and dynamic.

Our foundation is our people—a diverse, passionate, and collaborative global team spanning over 25 countries. We believe that every experience matters, and that belief starts with how we work together. Our values guide how we lead, innovate, and connect. They are the behaviors that bring our mission and vision to life, every day, in every interaction.

As we continue to evolve, we are actively cultivating AI skills across our teams to unlock new levels of creativity, efficiency, and insight. From engineering to customer experience, AI capabilities are becoming integral to how we design, build, and deliver the next generation of digital experiences.

Learn more at Sitecore.com

What You’ll Do

We’re looking for someone who loves creating workplaces where people feel welcome, connected, and excited to be together. You’ll help shape an office experience that feels less like a place to work and more like a community to be part of.

• Bring the office to life — create memorable community moments, fun activations, celebrations, and engagement initiatives that bring people together
• Bild a strong local culture — partner closely with the People Experience team and local leaders to create an inclusive, welcoming, and vibrant office environment
• Make our values part of everyday life — find creative ways to bring our culture and values to life across the office and hybrid experience
• Listen, learn & improve — gather feedback from employees, spot opportunities, and turn insights into ideas that make collaboration, connection, and the overall employee experience even better
• Make every moment count — from a new hire’s first day to team celebrations and everyday office interactions, help create experiences that people genuinely enjoy

Areas of Responsibility:

Facilities

• Promoting Sitecorian Culture
• Coordinating local office improvement projects as needed
• Responding appropriately to office emergencies or urgent issues as they arise and dealing with the consequences
• Liaising with building management for maintenance, security, fire safety
• Maintaining relationships with local businesses including hotels and service providers
• Coordinating maintenance works, cleaning
• Finance: PO’s, Invoices and budget management for site
• Ensuring office meets health and safety requirements
• Remotely support other locations as POC for vacation or illness cover

General Office/Reception Duties

• Meet & Greet
• Office management & upkeep of meeting rooms
• Ordering catering for internal meetings/events as needed
• Ordering & maintaining office supplies and office refreshments
• Preparing & arranging outgoing post & parcels (including Courier)
• Distribution of incoming mail and packages as appropriate
• Participate in onboarding and offboarding employees and delivering welcome induction
• Managing Security and access controls

What You Need to Succeed:

You’re someone who enjoys people, variety, and making things happen. You’re naturally helpful, flexible, and comfortable jumping between different tasks — always with a customer-first mindset and a positive attitude.

Additional Skills That Could Set You Apart:

• You’re adaptable & curious — you enjoy variety, can switch gears quickly, and are happy to roll with whatever the day brings.
• You’re a people person — you build trust easily and know how to create positive relationships with colleagues at every level.
• You’re proactive by nature — you spot what could work better, take initiative, and look for practical ways to improve the workplace experience.ti
• You thrive in change — priorities can shift, things can move quickly, and you’re comfortable adapting while keeping a cool head.
• You communicate with ease — you’re clear, approachable, and know how to connect with different people and personalities.
• You bring good energy — a good sense of humor goes a long way, and you know how to keep things positive and enjoyable.
• You genuinely care about people — you have a strong customer-service mindset and enjoy making others feel supported and looked after.
• You’re a team player — you collaborate, pitch in, and celebrate shared wins.
• You’re comfortable with the basics — you know your way around Microsoft Office and can confidently handle everyday digital tools.
• Notary experience is a plus — helpful to have, but definitely not the whole story.
• You bring relevant experience — around 1–2 years in a similar role is a great starting point.

Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status or any other local legally protected characteristic.