Facilities, Warehouse & Fleet Co-Ordinator

Samsic Facility Ireland; Dublin; On-site; EUR 40,000 - 55,000; Full time

Job summary

A leading facilities management company in Dublin seeks a proactive Facilities, Warehouse & Fleet Coordinator to oversee day-to-day operations and maintenance. The ideal candidate will have over 3 years' experience in facilities coordination, strong communication skills, and a problem-solving mindset. This role offers development opportunities in a supportive environment focused on teamwork and wellness.

Benefits

23 days annual leave plus Good Friday

Four company-designated 3:00pm finishes per year

3:00pm early finish on long weekends

Wellbeing culture with wellness initiatives

Training, mentoring, and career progression

Qualifications

• 3+ years' experience in facilities, fleet, or operations coordination.
• Experience managing contractors and internal teams.
• Knowledge of building compliance and maintenance routines.
• Strong organization, planning, and attention to detail.
• Excellent communication and teamwork skills.
• Adaptable with a proactive, problem-solving mindset.

Responsibilities

• Oversee daily facilities operations, maintenance, and building compliance across HQ sites.
• Coordinate preventative and reactive maintenance, including key systems and equipment.
• Manage company fleet, ensuring servicing, repairs, and compliance are maintained.
• Supervise warehouse operations, equipment management, and inventory control.
• Procure and distribute workwear and PPE, maintaining supplier relationships.
• Coordinate contractors and suppliers, monitoring performance and compliance.
• Support front‑of‑house operations and act as the first point of contact for facilities‑related issues.

Skills

Facilities coordination

Fleet management

Operational efficiency

Communication

Problem-solving

Education

Technical/trade qualification in building services or maintenance

Tools

Excel

Task-tracking tools

Job description

Department

Operations

Reports to

Head of Operations

Location

HQ - Dublin 15

Job Summary

We are seeking a proactive and detail-oriented Facilities, Warehouse & Fleet Coordinator to manage Samsic's physical infrastructure, fleet, warehouse operations, and core maintenance activities across our HQ locations. This hands‑on role involves overseeing daily facilities support, preventative and reactive maintenance, fleet compliance, equipment management, and supplier coordination. You will work closely with front‑of‑house staff, warehouse teams, suppliers, and internal stakeholders to ensure safe, compliant, and efficient operations. Over time, the role will transition toward a more strategic position with responsibility for process ownership, leadership support, and supplier management.

Key Responsibilities

• Oversee daily facilities operations, maintenance, and building compliance across HQ sites.
• Coordinate preventative and reactive maintenance, including key systems and equipment.
• Manage company fleet, ensuring servicing, repairs, and compliance are maintained.
• Supervise warehouse operations, equipment management, and inventory control.
• Procure and distribute workwear and PPE, maintaining supplier relationships.
• Coordinate contractors and suppliers, monitoring performance and compliance.
• Support front‑of‑house operations and act as the first point of contact for facilities‑related issues.

Requirements

• 3+ years' experience in facilities, fleet, or operations coordination.
• Experience managing contractors and internal teams.
• Knowledge of building compliance and maintenance routines.
• Strong organisation, planning, and attention to detail.
• Excellent communication and teamwork skills.
• Adaptable with a proactive, problem‑solving mindset.

Preferred Skills

• Technical/trade qualification in building services or maintenance.
• Experience with Planned Preventative Maintenance (PPM) programmes and supplier SLAs.
• Proficiency with Excel and task‑tracking tools.
• Leadership development mindset.

Why Join Us?

• Generous Leave: 23 days annual leave plus Good Friday
• Balance Boost Days: Four company‑designated 3:00pm finishes per year
• Bank Holiday Friday: 3:00pm early finish on long weekends
• Wellbeing Culture: Supportive, team‑focused environment with wellness initiatives
• Development Opportunities: Training, mentoring, and career progression

Inclusion Matters

We’re proud to be an equal opportunity employer. At Samsic Facility, we celebrate diversity and are committed to building an inclusive environment for everyone. If you need accommodations during the application or interview process, please let us know.

Ready to take the next step in your Facilities career?

Apply now and grow your skills in a role that values your contribution, supports your development, and ensures our HQ operations run safely, efficiently, and seamlessly.