Expanded Access Program Coordinator Multilingual

Unipharmedtech; The Municipal District of Greystones; Hybrid; EUR 35,000 - 50,000; Full time

Job summary

Uniphar Expanded Access Program Coordinator will oversee the efficient operational delivery of Expanded Access Programs for Healthcare Professionals, managing inquiries, coordinating with Project Management, and ensuring compliance with SOPs, GDP, and country regulations.

This hybrid role is based in Ireland with office days on Tuesday and Thursday. Fluency in English is essential; additional European languages are a plus. Experience with ERP systems (SAP or D365) and CRM tools is advantageous.

Qualifications

• Ideally educated to degree level.
• Fluency in English is essential.
• Proficiency in an additional European language is preferred but not required.
• Experience in the pharmaceutical industry is preferred.
• Proficient in Microsoft Outlook & Excel (Intermediate).
• Experience with ERP systems such as SAP or D365 is an advantage.
• Familiarity with CRM tools is a plus.

Responsibilities

• Collaborate with Project Management to understand KPIs and deliverables.
• Support physicians and pharmacists with enquiries; escalate medical queries when needed.
• Follow SOPs and GDP for HCPs and hospitals qualification processes.
• Oversee hospital and wholesaler accounts; coordinate with Quality and Finance.
• Manage new HCP requests and patient enrolment per regulatory requirements.
• Ensure regulatory, quality and supply chain compliance.
• Process sales orders through the ERP system for billing.
• Coordinate logistics with warehouse; provide shipping documentation.
• Book couriers; ensure compliant delivery and storage conditions.
• Generate client reports on program metrics and order tracking.
• Invoicing and financial coordination; update costs for billing.
• Reconciliation of overdue accounts with finance.
• Administrative and project support as required.

Skills

Attention to detail

Process adherence

Regulatory knowledge

Multitasking

Communication skills

Team player

Fast learner

Education

Degree level

Tools

SAP

D365

CRM tools

Outlook & Excel

Job description

Location: Greenogue office Hybrid role: Office-based on Tuesday`s and Thursday`s Fluency in English is essential. Proficiency in an additional European language is preferred but not required

The role:

The Expanded Access Program Coordinator (EAP Program Coordinator) will be responsible for the efficient operational delivery of the Uniphar Expanded Access Programs for Healthcare Professionals (HCPs). This role involves managing a range of activities within the program’s scope to ensure compliance, efficiency, and excellence in service delivery.

Healthcare Professional Enquiries Management:

Oversee and triage all enquiries from Healthcare Professionals (HCPs) through the dedicated program email inboxes and telephone lines, ensuring timely responses and resolution.

Responsibilities:

• Collaboration with Project Management: Work closely with the Project Management team to comprehend the specific Key Performance Indicators (KPIs) and deliverables for each program, ensuring alignment with objectives.
• Support for Physicians and Pharmacists: Provide assistance to prescribing physicians and pharmacists with general enquiries, escalating medical queries to the Pharmaceutical client as necessary.
• Qualification Process Management: Comply with the qualification process in accordance with Standard Operating Procedures (SOPs) and Good Distribution Practices (GDP) for HCPs and hospitals.
• Account Management: Oversee hospital and wholesaler accounts within Uniphar systems, coordinating with the Quality and Finance teams to complete account setup and revalidation when required.
• HCP Registration and Patient Enrolment: Manage new HCP requests, and patient enrolment based on program, quality and in‑country regulatory requirements
• Regulatory, Quality and Supply Chain Compliance: Work closely with the Regulatory, Quality and Supply Chain teams to ensure compliance with legal pathways, importation requirements, and the Healthcare Professional’s application process where applicable.
• Sales Order Processing: Process sales orders through the ERP system for billing purposes.
• Logistics Coordination: Liaise with the warehouse team to ensure proper picking, packing, and shipping of orders, including providing necessary shipping documentation.
• Courier and Shipment Management: Complete bookings with couriers for collection and delivery, ensuring timely and compliant delivery. Oversee the receipt of products under required storage and temperature conditions.
• Reporting and Metrics: Assist with generating client reports on program metrics and provide updates on order tracking.
• Invoicing and Financial Coordination: Issue invoices for product orders, and support the update of costs for the billing process.
• Reconciliation of Accounts: Liaise with internal finance teams for the reconciliation of overdue accounts and monitor incoming invoice payments.
• Administrative and Project Support: Assist with various administrative tasks, project coordination, and other duties as required by management.

Candidate Requirements:

• Education: Ideally educated to degree level.
• Fluency in English is essential.
• Proficiency in an additional European language is preferred but not required.
• Experience: Previous experience within the pharmaceutical industry is preferred.
• Proficient in Microsoft Outlook & Excel (Intermediate level).
• Experience with ERP systems such as SAP or D365 is an advantage.
• Familiarity with CRM tools is a plus.

Skills:

Strong attention to detail. Ability to follow comprehensive processes and adhere to rules. Keen to expand knowledge of pharma legal regulations. Ability to thrive in a highly regulated and ever-changing environment. Capable of multitasking, learning fast and thinking quickly in high‑pressure situations. Excellent verbal and written communication skills. Team player with a highly motivated attitude.

Uniphar Background

Uniphar Group is a rapidly expanding diversified healthcare services business with a global footprint and a proud heritage in Ireland. Since Uniphar became a publicly listed company in 2019, the Group has grown organically and through a series of strategic acquisitions, which continue to strengthen Uniphar’s international reach.

With a workforce of more than 3,000 spread across Ireland, United Kingdom, Mainland Europe, MENA and the USA, Uniphar is a trusted global partner to pharma and medtech manufacturers, working to improve patient access to medicines and treatments around the world.

Uniphar provides outsourced and specialised services to its clients, leveraging the strong relationships with 200+ of the world’s best known pharmaco‑medical manufacturers across multiple geographies, enabled by our cutting‑edge digital technology and our expert teams.

Uniphar is organised into three key divisions: Uniphar Supply Chain & Retail, Uniphar Medtech and Uniphar Pharma.

Uniphar Pharma Pharma is a global division operating across US, Europe, APAC and MENA, bringing a range of pharma services to manufacturers across the product life cycle.

We leverage this platform to provide unlicensed medicines, or medicines that are otherwise difficult to source.

In addition, we commercialise launch and established brands to HCPs on behalf of pharmaceutical clients across the globe.

The core to this division is providing equitable access to medicines globally.

Culture at Uniphar

From our leadership team and across all of our divisions, Uniphar lives and breathes four key culture pillars:

1.We have a People First approach, we do the right thing and take a stand for our people.

2.We foster a strong Entrepreneurial Spirit where Adaptability, Commitment & Resilience is embodied in our way of working.

3.We have a Common Purpose that connects our diversified businesses and people.

4. Finally, Trust is at the heart of how we operate.

How we’d like to work together

As we are a global team, there is flexibility to be based in one of Uniphar’s offices or work from home. There may be a need for face to face meetings in other locations, as needed. There may also some flexibility required in order to interact with colleagues or clients in their time zones (i.e. it’s not a ‘9 to 5’ type of job).

In return, you will be joining an environment that understands how inter‑twin‑ed work and life have become - and both the benefits and challenges that brings - and therefore offers a flexible, progressive way of supporting it through our Hybrid Working philosophy.

Uniphar is an equal‑opportunity employer; we do not discriminate and welcome all responses.

Our Work Experience is the combination of everything that’s unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it’s our people.

Our employees are self‑disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.