Expanded Access Program Coordinator

Unipharmedtech; Ireland; On-site; EUR 36,000 - 54,000; Full time

Job summary

Unipharmedtech is seeking a Healthcare Enquiries & Account Management Associate to oversee HCP inquiries, coordinate with project management, and handle hospital and wholesaler accounts within ERP systems.

The role requires attention to detail, ability to follow SOPs, familiarity with GDP guidelines, and strong communication in a highly regulated pharma environment.

Qualifications

• Ideally degree-level educated.
• Experience in pharmaceutical industry preferred.
• Proficient with MS Outlook and Excel (intermediate).
• Familiarity with ERP (SAP or D365) and CRM tools is a plus.

Responsibilities

• Oversee and triage HCP enquiries via program inboxes and phone lines.
• Collaborate with Project Management to align KPIs and deliverables.
• Support physicians and pharmacists with general enquiries; escalate medical queries.
• Manage HCP registration, patient enrolment, and regulatory requirements.
• Process sales orders and coordinate logistics with the warehouse.
• Prepare client reports on program metrics and order tracking.
• Invoicing and accounts reconciliation with Finance.
• Maintain quality and regulatory compliance with GDP standards.

Skills

Attention to detail

Communication skills

Multitasking

Team player

Regulatory mindset

Education

Degree level education

Tools

MS Outlook

Excel

SAP

D365

CRM tools

Job description

• Healthcare Professional Enquiries Management: Oversee and triage all enquiries from Healthcare Professionals (HCPs) through the dedicated program email inboxes and telephone lines, ensuring timely responses and resolution.
• Collaboration with Project Management: Work closely with the Project Management team to comprehend the specific Key Performance Indicators (KPIs) and deliverables for each program, ensuring alignment with objectives.
• Support for Physicians and Pharmacists: Provide assistance to prescribing physicians and pharmacists with general enquiries, escalating medical queries to the Pharmaceutical client as necessary.
• Qualification Process Management: Comply with the qualification process in accordance with Standard Operating Procedures (SOPs) and Good Distribution Practices (GDP) for HCPs and hospitals.
• Account Management: Oversee hospital and wholesaler accounts within Uniphar systems, coordinating with the Quality and Finance teams to complete account setup and revalidation when required.
• HCP Registration and Patient Enrolment: Manage new HCP requests, and patient enrolment based on program, quality and in-country regulatory requirements.
• Regulatory, Quality and Supply Chain Compliance: Work closely with the Regulatory, Quality and Supply Chain teams to ensure compliance with legal pathways, importation requirements, and the Healthcare Professional’s application process where applicable.
• Sales Order Processing: Process sales orders through the ERP system for billing purposes.
• Logistics Coordination: Liaise with the warehouse team to ensure proper picking, packing, and shipping of orders, including providing necessary shipping documentation.
• Courier and Shipment Management: Complete bookings with couriers for collection and delivery, ensuring timely and compliant delivery. Oversee the receipt of products under required storage and temperature conditions.
• Reporting and Metrics: Assist with generating client reports on program metrics and provide updates on order tracking.
• Invoicing and Financial Coordination: Issue invoices for product orders, and support the update of costs for the billing process.
• Reconciliation of Accounts: Liaise with internal finance teams for the reconciliation of overdue accounts and monitor incoming invoice payments.
• Administrative and Project Support: Assist with various administrative tasks, project coordination, and other duties as required by management.

Candidate Requirements

• Education: Ideally educated to degree level.
• Experience: Previous experience within the pharmaceutical industry is preferred. Proficient in Microsoft Outlook & Excel (Intermediate level). Experience with ERP systems such as SAP or D365 is an advantage. Familiarity with CRM tools is a plus.
• Skills: Strong attention to detail. Ability to follow comprehensive processes and adhere to rules. Keen to expand knowledge of pharma legal regulations. Ability to thrive in a highly regulated and ever-changing environment. Capable of multitasking, learning fast and thinking quickly in high-pressure situations. Excellent verbal and written communication skills. Team player with a highly motivated attitude.

Our Work Experience is the combination of everything that’s unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it’s our people. Our employees are self‑disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.