Executive Assistant to Chief Pilot and Chief Operations Officer

Ryanair - Europe's Favourite Airline; Dublin; On-site; EUR 40,000 - 60,000; Full time

Job summary

A leading European airline based in Dublin is seeking an Executive Assistant to support the Chief Pilot and COO. This role involves managing diaries, arranging travel, and assisting with reports and meetings. Ideal candidates will have excellent organizational and communication skills, with the ability to work independently in a dynamic environment. Competitive salary and benefits offered.

Benefits

Competitive salary

Discounted travel to over 250 destinations

Death in Service Benefit

Annual Leave increasing with service

Cycle to Work Scheme

Career progression opportunities

Qualifications

• Must have dictaphone typing skills.
• Experience dealing with senior management preferred.
• Ability to handle sensitive information confidentially.

Responsibilities

• Manage diary and meetings for the Chief Pilot and COO.
• Handle travel and hotel arrangements for senior management.
• Draft reports using Word, Excel, and PowerPoint.
• Take minutes of weekly meetings and assist with ad-hoc projects.

Skills

Excellent computer literacy

Organizational skills

Communication

Interpersonal skills

Ability to work in a fast-paced environment

Job description

Ryanair is currently recruiting for an Executive Assistant to join Europe's largest airline group.

This is an excellent time to join Ryanair as we look to grow to over 800 aircraft and 300m guests per year within the next 10 years.

The successful candidate will support both our Chief Pilot and COO.

In this exciting role you will play a key part in supporting the Ryanair operation as we continue to grow.

Our Chief Pilot and Chief Operations Officer are responsible for the management of our pilot, engineering and operations departments allowing Ryanair to safely operate over 3,700 flights per day and carry over 206 million passengers per year.

You will also assist with Staff Travel administration as required to support senior management & meet the travel needs of our people.

Duties & Responsibilities

• Diary & meeting management
• Travel/hotel arrangements/ bookings & itinerary preparation
• Cover other PA's / Reception annual leave
• Event management / prep for meetings / AGM / etc.
• Extensive filing & record keeping of airport contracts
• Dictation of letters/documents/contracts for the management team as required
• Minute taking of weekly meetings
• Drafting weekly report for management team
• Producing reports using Word, Excel and PowerPoint
• Assisting with ad-hoc projects as and when they arise
• Screen incoming calls, email and correspondence and respond independently when possible

Requirements

• Friendly, open, approachable personality
• Comfortable dealing with senior level management
• Excellent computer literacy
• Must be a fast thinker with a positive attitude
• Have the ability to work in a fast paced, dynamic environment
• Be able to work on own initiative as well as part of a team
• Dictaphone typing skills is a plus
• Have excellent communication and organizational skills
• Ability to work with sensitive information confidentially

Benefits

• Competitive salary
• Discounted and unlimited travel to over 250 destinations
• Death in Service Benefit – Up to 2 times of annual basic salary
• 20 Days Annual Leave – Increasing to 22 days after 12 months and 25 days after 3 years of continuous service.
• Option for up to 5 additional unpaid leave days per year
• Cycle 2 Work Scheme
• Unrivalled career progression

Competencies

• Organisational Savvy
• Meeting Management
• Personal Organisation
• Planning
• Problem Solving/Analysis
• Communication
• Interpersonal Skills