Executive Assistant

Optum; Dublin; Hybrid; EUR 40,000 - 65,000; Full time

Job summary

Optum is a global healthcare company seeking an Executive Assistant to support senior leaders within the Healthcare Economics team in Dublin. This role offers hybrid work arrangements, with time split between the Dublin office and a home-based setup in Ireland.

You will manage calendars, coordinate travel, expenses, and visits, and prepare executive materials while liaising across Ireland and the US to ensure smooth operations.

Qualifications

• Proven experience supporting executive leaders.
• Demonstrated solid verbal and written communication skills.
• Demonstrated solid proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel.

Responsibilities

• Manage complex diary and calendar for two senior leaders.
• Coordinate travel arrangements for senior executives and ensure requirements are met.
• Process expenses and manage spend for executives and department.
• Coordinate visits by senior executives, book meeting rooms, and arrange catering.
• Prepare and develop PowerPoint presentations, PDFs, and executive materials.

Skills

Executive support

Communication skills

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together. As a Fortune 5 business, we're one of the world's leading healthcare companies. There are no limits here on the resources you'll have or the challenges you'll encounter. We have been supporting global healthcare systems from Ireland for more than 20 years, building a dynamic and diverse team of more than 2,100 talented individuals. With a continued record of growth and stability, we're on the constant lookout for fresh talent to join our expanding teams. Healthcare system works better for everyone.

This is a GL25 Executive Assistant position based in Dublin, supporting senior leadership/ELT within the Healthcare Economics business. This is a key role in the Ire organization and has come about following internal team movements.

Careers with Optum offer flexible work arrangements and individuals who live and work in the Republic of Ireland will have the opportunity to split their monthly work hours between our Dublin office and telecommuting from a home-based office in a hybrid work model.

Primary Responsibilities

Calendar Management

• Complex diary and calendar management for two senior leaders
• Create, maintain calendars for senior executives, avoiding scheduling conflicts by working closely with your counterparts across the organization

Travel Coordination

• Make travel arrangements for senior executives (e.g. booking flights, hotels, ground transport etc.)
• Collaborate with counterparts in other businesses to ensure that all requirements are in place for your leaders during their visit

Expenses Management

• Process all expenses on behalf of senior executives, including travel expenses and ad hoc expenses
• Manage any other spend required by your execs department, e.g. raising PO's and processing expenses in a timely manner

Visitors Coordination

• Coordinate visits by senior executives to our Ireland offices, book meeting rooms, coordinate diaries
• Book all catering as and when needed
• Providing local admin support to visitors while on site as appropriate

Other

• Day-to-day administrative support to one senior leader & team
• Demonstrate understanding of relevant business processes e.g. purchase orders, travel policies, expense policies
• Preparation and development of PowerPoint presentations, PDFs and executive materials
• Generation and organisation of leadership documentation and communications
• Supporting broader business coordination and stakeholder engagement across Ireland and the US
• Building and maintaining effective relationships across multiple functions and seniority levels
• Providing support beyond traditional diary management, acting as a trusted administrative partner
• Utilising technology and AI tools to improve efficiency and productivity where appropriate
• Complete other assigned admin duties as needed

You will be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role, as well as providing development for other roles you may be interested in.

Required Qualifications

• Proven experience supporting executive leaders
• Demonstrated solid verbal and written communication skills
• Demonstrated intermediate to advanced proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel

Preferred Qualifications

• Proven solid experience in a Senior Administrative Assistant or Executive Assistant role
• Proven experience supporting senior leaders, ideally at C-suite or equivalent level (e.g., Chief HR Officer)
• Demonstrated solid organizational and prioritization skills
• Demonstrated attention to detail
• Proven experience working within large, complex organizations
• Demonstrated solid proficiency in Microsoft Office applications, particularly PowerPoint and document creation
• Demonstrated experience in project management
• Proven experience within insurance, financial services, healthcare, or similarly complex regulated environments
• Demonstrated ability to build and maintain effective relationships across geographically dispersed organizations

Please note you must currently be eligible to work and remain indefinitely without any restrictions in the country to which you are making an application. Proof will be required to support your application.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

Diversity creates a healthier atmosphere: Optum is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, civil status, family status, sexual orientation, disability, religion, age, race, and membership of the Traveller community, or any other characteristic protected by law. Optum is a drug-free workplace. © 2026 Optum Services (Ireland) Limited. All rights reserved.

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