Executive Assistant

Coyle Consulting; Clonee; Hybrid; EUR 40,000 - 55,000; Full time

Job summary

A leading consulting firm in Clonee is seeking an experienced Administrative - Executive Assistant III to support multiple data centre leaders. This full-time position requires strong organizational skills, the ability to manage hectic calendars, and proficiency in Microsoft Office. The successful candidate will also coordinate travel arrangements and facilitate meetings. Ideal candidates should possess 3+ years of administrative support experience and excellent communication abilities.

Qualifications

• 3+ years of relevant experience providing administrative support to 1 or more executives.
• 3+ years of relevant experience coordinating travel.
• 3+ years of calendar management and expense report management experience for 1 or more executives.

Responsibilities

• Calendar management for executives.
• Draft slides, meeting notes and documents for executives.
• Respond to emails and document requests on behalf of executives.

Skills

Problem-solving

Organizational skills

Communication skills

Multi-tasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office suite

Job description

Job Title: Administrative - Executive Assistant III

Start/End Dates: ASAP - 26/06/2026

Work Location: Ireland - Clonee Data Ctr (fully onsite)

Our client, a leading Tech company, is seeking an experienced Administrative Partner to support multiple data centre leaders. The person in this role will need to be a masterful problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data centre teams.

This position is full-time and is eligible for hybrid work (up to two days per week remote).

Coordinate internal and external meetings for up to three leaders Manage hectic and complex calendars Facilitate site meetings through agenda collection, action item tracking, and note taking Collaborate on arranging and structuring senior leadership visits to the site Prepare expense reports and purchase requisitions Coordinate travel arrangements Organize space planning, strategic offsite events and team all-hands meetings Plan and execute team engagement events Build cross-functional relationships between teams Be a culture carrier for the local data center Participate in the global data centre admin community General administrative duties

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• 3+ years of relevant experience providing administrative support to 1 or more execs
• 3+ years of relevant experience coordinating travel
• 3+ calendar management and expense report management experience for 1 or more executives