Entry Level Office Manager

Oxford Consulting Services; Listowel Municipal District; On-site; EUR 30,000 - 45,000; Full time

Job summary

A pediatric outpatient center is seeking a full-time Office Manager to assist with general office management and front desk operations. Responsibilities include greeting patients, managing phone calls, and overseeing day-to-day operations. Candidates should have a minimum of one year in an Office Manager or Administrative Assistant role and possess strong organizational and communication skills. This role involves working closely with families and staff in a dynamic environment.

Benefits

Paid sick leave

Qualifications

• Minimum 1 year in an Office Manager role or Administrative Assistant role.

Responsibilities

• Running daily reconciliation reports, unsigned notes, and acuity.
• Greeting patients upon arrival.
• Answering phones.
• Organizing the center.
• Communication with the families and staff on updates.
• Supervise front desk staff which includes training and overseeing day to day activity.
• Oversee day to day operations.
• Handle billing conflicts.
• General clerical work.
• Excellent computer skills.
• Give tours to prospective clients and therapists.
• Sign off on time records in ADP.
• Make deposits at TD Bank.
• Plan a fire drill 2x a year.
• Other duties as assigned.

Skills

Basic computer literacy of Windows, Word, Excel, Outlook, ACCESS

Good verbal and written communication skills

Strong organizational and time management skills

Ability to function independently

Ability to multitask

Job description

Career Opportunities with Oxford Consulting Services, Inc.

A great place to work.

Current job opportunities are posted here as they become available.

Oxford Consulting Services is currently interviewing for a Full Time Office Manager to assist with general office management and help staff the front desk of an Outpatient Pediatric Center that provides services for children with Autism and developmental delays. Candidates must be available to work 40 hours per week in person.. Typical schedule is 9-5 or 10-6. Must be available to flex your time to cover the front desk if staff members are out, this is including weekends.

As a business started by women to help children with disabilities, we’re accustomed to fighting for change. As we find ourselves in the midst of a historical moment culturally, know we are dedicated to increasing representation for people of all backgrounds in our industry.

Job Responsibilities:

Responsibilities include but are not limited to:

• · Running daily reconciliation reports, unsigned notes, and acuity
• · Greeting patients upon arrival
• · Answering phones
• · Organizing the center
• · Communication with the families and staff on updates
• · Supervise front desk staff which includes training and overseeing day to day activity
• · Oversee day to day operations
• · Be able to handle billing conflicts
• · General clerical work (filing, faxing, copying)
• · Excellent computer skills including, Microsoft word, excel and outlook
• · Give tours to prospective clients and therapists
• · Answer all questions for OT, PT, Speech therapists
• · Sign off on time records in ADP and submit time sheets to temp agency
• · Make deposits at TD Bank
• · Plan a fire drill 2x a year
• · Other duties as assigned
• · May be eligible for paid sick leave.

Requirements:

• · Minimum 1 year in an Office Manager role or Administrative Assistant role

Skills:

• ·Basic computer literacy of Windows, Word, Excel, Outlook, ACCESS.
• · Good verbal and written communication skills.
• · Strong organizational and time management skills.
• · Ability to function independently.
• · Ability to multitask.

COVID-19 Considerations:

We take all the necessary precautions for the safety of our team and patients.

Oxford Consulting Services, Inc.

is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, disability, age or covered veteran status.