Business Support Specialist

Abbott; Kilkenny; On-site; EUR 34,000 - 42,000; Full time

Benefits offered by this job

Family health insurance

Excellent pension scheme

Life assurance

Career Development

Fantastic new facility

Growing business plus access to many

Job summary

Abbott Kilkenny is seeking an Administrative Coordinator to provide secretarial services, document production, and information management across the site.

You will handle travel arrangements, respond to inquiries, prepare routine reports, and support induction programmes, procurement, timekeeping, and various committees. The role combines independent work with strong teamwork in a fast-paced manufacturing environment.

Qualifications

• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• 1-2 years' experience in administrative, business support, office coordination or customer-facing role.
• Strong organisational skills with attention to detail and ability to prioritise.

Responsibilities

• Induction Programme & New Hire Support: welcome emails, PPE, site tour, system setup.
• Procurement, Administration & Business Support: raise purchase orders, liaise with suppliers, manage stationery.
• Timekeeping Administration: bi-weekly payroll and timekeeping reports.

Skills

MS Office

Timekeeping

Organisational skills

Communication

Independent worker

Education

Level 7/8 qualification

Job description

About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life‑changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional's and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Abbott in Ireland

Abbott has been operating in Ireland since 1946 and serves the Irish market with a diverse range of healthcare products including diagnostics, diabetes care, medical devices and nutritional products. In Ireland, Abbott currently employs about 6,000 people across ten sites located in Dublin, Donegal, Clonmel, Cootehill, Galway, Kilkenny, Longford and Sligo.

Abbott Diabetes Care Kilkenny

Abbott Diabetes Care has opened a new site, in Kilkenny, that is at the forefront of Diabetes care with the latest technology, to manufacture Freestyle blood glucose test strips and Freestyle Sensors for use in diabetes management. Among Abbott Diabetes Care leading brands are the Freestyle Precision, Freestyle Lite and Freestyle Libre systems.

Purpose of the role

Responsible for providing administrative and secretarial services to the organisation. Includes producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to enquiries, and operating office equipment. Individual contributor that works under limited supervision. Applies subject matter knowledge. Requires capacity to understand specific needs or requirements to apply skills/knowledge.

Responsibilities

Induction Programme & New Hire Support

• Integration Induction Programme every Wednesday - Friday for all incoming: Line Operators, Lead Operators, Manufacturing Technicians, Quality Technicians, & Lab Technicians
• Primary point of contact - New Hire Welcome email, Lockers, PPE, Site Tour, Software and System set up, ISO Trainsupport
• Support Induction Training

Procurement, Administration & Business Support

• Raising purchase orders requests and shopping carts
• Liaise with external suppliers for quotations
• Ordering and maintaining stationery inventory

Timekeeping Administration

• Bi-weekly Payroll - timekeeper
• Running timekeeping reports and submission to Finance department

Committees & Representation

• 6S representative
• Restaurant Steering Committee (monthly)
• Promise Team (monthly, including follow-ups)
• Croí an Óir (weekly, including induction rota coverage)
• Women Leaders of Abbott (careers fairs, material development, Ops participation)
• Audit Support

Ad Hoc Duties

• Tier 4: weekly reminder emails and populating slides
• Supporting site activities such as ISO 14644-5:2025 gap-assessment
• Supporting QARA Ops Week activities
• YVC
• Supporting site visits

Qualifications and Experience

• A Level 7 or Level 8 qualification in a related discipline, or an equivalent combination of education, training, and relevant work experience.
• 1-2 years' experience in an administrative, business support, office coordination, or customer-facing role.
• Proficient in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Experience coordinating multiple tasks, maintaining accurate records, and working to deadlines in a fast‑paced environment.
• Strong organisational skills with excellent attention to detail and the ability to prioritise competing demands.
• Effective interpersonal and communication skills, with the ability to build positive working relationships across teams and support new employees.
• Demonstrated ability to work independently while also contributing as part of a collaborative team.

What we Offer

Attractive compensation package that includes competitive pay, as well as benefits such as

• Family health insurance,
• Excellent pension scheme
• Life assurance
• Career Development
• Fantastic new facility
• Growing business plus access to many more benefits.

Important Information

Please note that any offer of employment is conditional upon the successful completion of a pre‑employment medical examination , including drug and alcohol screening, conducted by a Company-designated medical practitioner.

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Abbott is an equal opportunities employer.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call or email