Business Support, Facilities Support

Jones Lang LaSalle Incorporated; Cork; On-site; EUR 28,000 - 36,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Front of House Administrator for Pfizer Ringaskiddy, Cork. The role focuses on professional front‑of‑house support, visitor management and site administration, interacting with colleagues, contractors and visitors to ensure a positive experience.

The ideal candidate will have strong Microsoft Office skills, be highly organised and capable of handling confidential information with discretion in a fast-paced environment.

Qualifications

• Excellent interpersonal and relationship-building skills.
• Strong verbal and written communication skills.
• Professional, approachable and customer-focused.
• Highly organised and detail oriented.

Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.
• Post and courier management.
• Support approved activities within Pfizer systems and processes.
• Support site-wide engagement and communication initiatives.

Skills

Interpersonal skills

Relationship-building

Verbal communication

Written communication

Microsoft Office

Tools

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Front of House Administrator - Candidate Profile

Purpose of the Role

To provide professional front-of-house, visitor management and site administration support while delivering a positive experience for colleagues, contractors and visitors to Pfizer Ringaskiddy. The successful candidate will work across multiple functions and must be comfortable engaging with stakeholders at all levels of the organisation while handling confidential information with discretion and professionalism.

What We Are Looking For

People & Communication Skills

• Excellent interpersonal and relationship-building skills. Able to build positive working relationships across all site functions.
• Comfortable interacting with colleagues, contractors, visitors and leadership teams.
• Professional, approachable and customer-focused.
• Strong verbal and written communication skills.

Personal Attributes

• Highly organised and detail oriented.
• Adaptable and flexible in a fast-paced environment.
• Able to manage changing priorities and multiple activities simultaneously.
• Self-motivated with a proactive approach to problem solving.
• Team player who collaborates effectively across departments.
• Trusted to handle confidential and sensitive information appropriately.

Administration & Systems Experience

• Previous administration, coordination or front-of-house experience.
• Strong Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Comfortable working with business systems and databases.
• Experience maintaining records and supporting administrative processes.
• Experience in a regulated or pharmaceutical environment would be advantageous.

Typical Responsibilities

• Reception and visitor management.
• Site switchboard operation.
• Meeting room coordination and event support.
• Site communications and newsletter support.
• Administrative coordination across site functions.
• New starter and onboarding logistics.
• Post and courier management.
• Support approved activities within Pfizer systems and processes.
• Support site-wide engagement and communication initiatives.

Success Profile

The ideal candidate will be: A people-oriented, adaptable and highly organised administrator who can build strong relationships across all site functions, manage confidential information professionally and provide an exceptional front-of-house experience for colleagues, contractors and visitors.

Location: On-site –Cork, IRL

Equal Opportunity & Accessibility

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

About JLL

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.