Building Manager

Allscreens Nationwide Ltd; Portlaoise; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Wellbeing platform

Employee Assistance Programme

Virtual GP

Pension Plan

Bike to Work

Discounts Scheme

Learning & development

Sodexo enhanced benefits

Job summary

Sodexo is seeking a facilities administrator in Ireland to manage day-to-day office services and support the safety and efficiency of the workplace.

You will log tickets, coordinate access for contractors and new starters, manage mail and deliveries, and ensure conference rooms and AV equipment are ready for meetings, while maintaining health and safety standards.

Qualifications

• Must have facilities management, workplace services or similar experience.
• Excellent organisational and multitasking abilities.
• Clear communication with staff, contractors and service providers.
• Proactive mindset to identify and resolve building issues.
• Strong attention to detail and record-keeping.
• Ability to coordinate multiple workplace requirements (rooms, access, deliveries).
• Reliable, professional and flexible approach.
• Good IT and administrative skills (shared mailboxes, workplace systems).
• Commitment to Health & Safety and building compliance.

Responsibilities

• Proactively log Facilities Management tickets and ensure resolution.
• Be the main point of contact for staff and contractors on building issues.
• Manage the building management mailbox with timely responses and follow-ups.
• Support investigations related to facilities safety incidents and Health & Safety matters.
• Set up conference rooms and ensure AV equipment works for meetings.
• Arrange access and inductions for service providers and new starters.
• Coordinate accommodation, hot desks and workspace for staff and visitors.
• Keep building noticeboards current and up to date.
• Oversee waste processes with contractors and manage confidential waste.
• Be the point of contact for deliveries and coordinate receipt/distribution.
• Collect and distribute daily post and manage outgoing mail.
• Ensure the building is clean, well-maintained and tea stations stocked.
• Conduct daily checks of fire safety systems.
• Arrange hospitality for meetings per local processes.
• Maintain stock levels of stationery, PPE and consumables and place orders when needed.

Skills

Facilities management

Organisational skills

Communication skills

Proactive approach

Attention to detail

Workplace coordination

Professional attitude

IT skills

Health & Safety compliance

Tools

Microsoft Office

Job description

What you’ll do:

• Proactively log Facilities Management tickets for building and facilities issues and ensure they are followed through to resolution
• Act as the main point of contact for staff and contractors regarding building and premises-related issues
• Manage the building management mailbox, ensuring queries receive a timely response and appropriate follow-up
• Support investigations and follow-up actions relating to facilities-related safety incidents and Health & Safety issues
• Complete conference room setups and ensure AV equipment is operational for meetings
• Arrange access and inductions for service providers and new starters
• Coordinate accommodation, hot desks and workspace for staff, undergraduates, visitors and new starters
• Ensure building noticeboards are kept current and up to date
• Manage waste processes with contractors and ensure floor areas remain clear of confidential waste and cardboard
• Act as the point of contact for deliveries, coordinating their receipt and distribution
• Collect and distribute daily post and manage outgoing mail, including franking and post office deliveries
• Ensure the building is clean, well-maintained and that tea stations are appropriately stocked
• Conduct daily visual checks of fire safety systems
• Arrange hospitality for business meetings in line with local processes
• Manage stock levels of stationery, PPE and consumables, placing orders when required

What you’ll bring:

• building management, facilities, workplace services or a similar role
• Strong organisational skills with the ability to manage multiple priorities and follow tasks through to completion
• Excellent communication and customer service skills, with confidence dealing with staff, contractors and service providers
• A proactive approach to identifying and resolving building and facilities issues
• Strong attention to detail and the ability to maintain accurate records and follow established processes
• Ability to coordinate multiple workplace requirements, including meeting rooms, access, deliveries and workspace
• A professional, reliable and flexible approach
• Good IT and administrative skills, including the ability to manage shared mailboxes and workplace systems
• Commitment to maintaining high standards of Health & Safety and building compliance

Why Sodexo?

Working with Sodexo is more than a job; it’s a chance tobe part of something greater.

Belong in a company and team that values you foryou.

Act with purpose and have an impact through your everyday actions.

Thrive in your own way.

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular big-brand retailers
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications