Agency and Utility Coordinator

Uisce Éireann; Ireland; On-site; EUR 52,000 - 68,000; Full time

Job summary

Uisce Éireann is seeking an Agency and Utility Coordinator to support the Portfolio team in managing the IDD investment governance, planning and third‑party requirements. You will help coordinate statutory consents, licences, and engagements with government departments and utility partners to ensure timely delivery of projects.

The role requires strong organisation, excellent communication, and experience with project governance, with emphasis on risk reporting, documentation, and

Qualifications

• End-to-end portfolio delivery experience is required.
• Relevant third level qualification or accreditation is desirable.
• Min 1 year relevant experience in a similar role in water, utilities or related industries is desirable.
• Strong computer skills: Word, Excel, PowerPoint and Outlook.
• Proficient with Primavera and Oracle Maximo is an advantage.
• Ability to set up ongoing processes to collect and review information.
• Ability to work on own initiative and with others to achieve team objectives.
• Excellent communication, time management and relationship-building skills.

Responsibilities

• Prepare and manage portfolio-related governance documentation and planning materials.
• Assist in liaising with Government Departments, Statutory Bodies, and Local Authorities on consents and licences.
• Coordinate statutory consents, licences, and permissions with relevant agencies.
• Liaise with engineers, legal advisors, and external partners on queries.
• Raise risks and issues related to statutory consents and road opening licences.
• Ensure governance signoffs are in place for statutory processes.
• Communicate across Infrastructure Delivery and external Delivery Partners.

Skills

Portfolio delivery

Stakeholder management

Time management

Communication

Team collaboration

Education

Third level qualification/accreditation

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Primavera

Oracle Maximo

Job description

We are Uisce Éireann. Every day, we are responsible for the delivery of secure, safe, and sustainable water services for the people of Ireland. As Ireland’s national regulated water utility, our vision is a sustainable Ireland where water is respected and protected, for the planet and all the lives it supports.

Our purpose at Uisce Éireann is to rise to the challenge of delivering transformative water services that enable communities to thrive. That means we are proud to take on the responsibility of protecting our water supply and passing on a safe and secure water system to a rapidly growing population and empowering Ireland’s social and economic growth.

We are passionate about empowering our people, enabling them to make a positive impact on communities across Ireland. We are guided by a shared vision and purpose, grounded in values that define who we are and shape how we work, where we deliver for customers and communities, we work better together, we do the right thing, we aim high, and we keep each other safe. Our behaviours define how we interact, communicate, and succeed together. These values and behaviours apply to each one of us, across every role, location, and level.

Our goal is to attract and develop skilled and talented people from diverse backgrounds, who bring a dynamic range of expertise and insights to our work. With a strong, values-driven workforce, we ensure Uisce Éireann can continue advancing Ireland’s water services and meeting the needs of the communities we serve for generations to come.

The Role:

The Portfolio team supports the effective management of the delivery of the IDD investment programme by ensuring governance and control through data management and systems, processes and performance reporting and analysis including the management of planning, land, wayleave, utility, and statutory consents. This enables efficient delivery of the investment programme by providing programme visibility, informed risk management, analysis, challenge, and decision making. The team also provides expert support in key areas that enable the effective, efficient, and sustainable delivery of the IDD investment portfolio.

Reporting to the Agency and Utility Technical Lead, the Agency and Utility Coordinator will be responsible for supporting the provision of working knowledge in relation to agency and utility stakeholder management to enable project managers to proactively take projects through the processes of agreeing, coordinating and implementing third party agencies and utilities requirements.

Main Duties and Responsibilities:

• Prepare documentation for applications for statutory consents, licences, permissions with relevant agencies including road opening licences agreement administration.
• Assist in the administration/processing of statutory consents, licences, permissions with relevant agencies including road opening licences requirements.
• Prepare and issue statutory consents, licences, permissions with relevant agencies including road opening licences for Infrastructure Delivery.
• Liaise with Engineers / project delivery staff / legal advisors on queries raised by stakeholders.
• Respond to queries raised by Stakeholders.
• Document and maintain statutory consents, licences, permissions with relevant agencies including road opening licences policies, processes & procedures.
• Ensure that required legal and governance signoffs required to process statutory consents, licences, permissions with relevant agencies including road opening licences are in place.
• Liaise with Government Departments, Statutory Bodies, Foreshore Unit, Local Authorities,
• Liaise with Legal Advisors/Valuers/Engineers/Agronomist and other Professional advisors.
• Assist in the maintenance and updating of the statutory consents, licences, permissions with relevant agencies including road opening licences databases, Electronic Document Management Systems and Filing Systems for Infrastructure Delivery.
• Raise risks and issues as appropriate.
• Process incoming and outgoing correspondence in relation to statutory consents, licences, permissions with relevant agencies including road opening licences.
• Communicate & consult across the Infrastructure Delivery function, the wider business & with external Delivery Partners.

General Duties and Responsibilities

• Collaboration with key internal stakeholders across the UÉ business, including but not limited to;
  • CEO Office – Legal,
  • Asset Management & Sustainability,
  • COO – Asset Operations.
• Responsible for promoting and delivering health and safety commitments across UÉ and its supply chain, reinforcing positive behaviours and delivering health and safety objectives and requirements to the highest industry standards.
• Support the delivery of the Uisce Éireann Transformation Programme, driving results required within the Directorate and supporting organisation-wide objectives.
• Conducts duties and responsibilities in accordance with Uisce Éireann’s Information Security policies, standards, processes and controls to protect the confidentiality, integrity and availability of UÉ business information, and delivery of critical services, in accordance with the NIS Directive and any other relevant cybersecurity regulation.
• Other duties as required.

Knowledge, Skills and Experience:

• Demonstrable experience of end-to-end portfolio delivery is required, with particular experience in the area of portfolio planning.
• Relevantthird level qualification and or accreditation is desirable and or relevant experience
• Min 1 year relevant Experience in a similar role in the water, utilities or similar industries is desirable
• Strong Computer skills with a proficient working knowledge of MS Word, Excel, PowerPoint and Outlook.
• Proficientworking knowledge of Primavera, Oracle Maximo is an advantage.
• Ability to set up ongoing processes and procedures to collect and review information.
• Proven ability to work on own initiative and with others to promote the success in the performance of a team
• Proven effective time management skills with the ability to prioritise and remain focused
• Proven ability to create and develop good working relationships to facilitate the accomplishment of work goals, coupled with the ability to gain commitment from others
• Excellent verbal and written communication skills with the ability to convey messages in a clear and concise manner
• Flexible with regard to working in a changing environment and the ability to adjust to new work structures, processes and requirements as necessary
• Proactively identifying new areas of learning and using newly gained knowledge and skills on the job
• Ability to analyse customer needs and provide support to resolve issues
• Track record of striving for quality and ensuring consistently high standards of work
• Track record of complying with safety objectives and policies and encouraging others to do the same

The closing date for receipt of applications for this vacancy is 23rd November 2026.

Please note that applications submitted after this closing date will not be accepted.

*Successful external candidates will be offered a salary within the advertised range based on an assessment of their relevant skills, qualifications, experience and readiness to undertake the responsibilities of the role.

Internal candidates will be considered in line with the application of Uisce Éireann's Pay Model and associated pay policies.

The salary range is designed to recognise that successful candidates may join the organisation at different stages in their career, while also providing scope for future salary progression as capability and experience develop.

Uisce Éireann is an equal opportunities employer.

We are committed to providing a diverse and inclusive place of work and have a robust strategy and framework called ibelong to enable this. We are an equal opportunity employer and through our recruitment process we welcome and encourage applications from interested and suitably qualified individuals regardless of gender, age, racial or ethnic origin, membership of the traveller community, religion or beliefs, family or civil status, sexual orientation/gender identity or disability.