Admin Assistant

The Alzheimer Society of Ireland; Cork; On-site; EUR 30,000 - 35,000; Full time

Job summary

A leading dementia support organization in Cork seeks an Administration Assistant to streamline processes and support care teams. Responsibilities include office tasks, handling client referrals, and ensuring compliance with GDPR. Excellent communication skills and proficiency in Microsoft Office are required. Join a committed team making a positive impact on the lives of those affected by dementia.

Benefits

Supportive and collaborative environment

Making a real impact in the community

Qualifications

• Excellent communication and interpersonal skills are crucial.
• Strong organisational and prioritisation abilities are essential.
• Attention to detail and accuracy is required.

Responsibilities

• Streamline administration processes across services in Cork.
• Assist with day centre and home support services.
• Complete all steps required when dealing with client referrals.

Skills

Excellent communication and interpersonal skills

Strong organisational and prioritisation abilities

Attention to detail and accuracy

Ability to work independently and as part of a team

Respect for confidentiality

Education

Secretarial/office administration qualification

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Administration Assistant – Bessboro, Cork

Get AI‑powered advice on this job and more exclusive features.

About Us

The Alzheimer Society of Ireland (ASI) works at the heart of local communities, providing dementia‑specific services and supports, and advocating for the rights and needs of people living with dementia and their carers.

Our Vision: An Ireland where no one faces dementia alone, and where services respond with compassion and care when they're needed most.

Role Details

• Position: Administration Assistant
• Location: Bessboro Daycare Centre, Cork (T12 HF70)
• Contract: Purpose‑only
• Hours: 37.5 per week

Your Responsibilities

Streamline administration processes across Cork services and support the team to deliver high‑quality care to clients and families. Assist with day centre and home support services.

• General office duties: typing letters, reports, rosters, signage, filing, photocopying, emailing, binding, scanning for all services.
• Answer calls, take messages, and relay to the relevant person in a timely manner.
• Open, date and sort incoming mail and disseminate to the relevant person.
• Take minutes of meetings/interviews as requested.
• Complete all steps required when dealing with client referrals information.
• Maintain a list of key holders, provide keys to personnel as needed, and collect keys when people leave.
• Maintain adequate stationery stocks, order supplies as required, and keep inventory of furniture, equipment and supplies up to date.
• Maintain service contracts for all office and centre equipment and ensure they are up to date.
• Source quotations and track progress for supplies or service agreements.
• Keep all files orderly and compliant with GDPR.
• Maintain an up‑to‑date risk register with the Service Manager.
• Carry out other duties as assigned from time to time.
• Maintain and update Salesforce: manage referrals, client data, incidents, complaints, compliments, and comments.
• Process all HR electronic forms, Garde vetting, staff training, payroll queries, leave trackers, travel expense claims, and finance duties including fundraising, petty cash, invoices and delivery notes.
• Compile and return monthly KPIs and financial accounts to the HSE and produce quarterly reports as required.

What We're Looking For

• Excellent communication and interpersonal skills.
• Strong organisational and prioritisation abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Respect for confidentiality.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Secretarial/office administration qualification (desirable).
• Experience with financial information & ECDL (advantageous).

Why Join Us?

• Be part of a mission‑driven organisation making a real impact.
• Work in a supportive and collaborative environment.
• Contribute to improving the lives of people living with dementia and their carers.

How to Apply

Send your CV and cover letter to [email address]. Closing date: 21st November 2025.

The Alzheimer Society of Ireland is an Equal Opportunities Employer.

Key Relationships

• Internal: Day Centre Managers/Nurse Managers, Operations Manager & Operations Team, National Office Departments, Home Care Coordinators, Drivers and other services staff, Volunteers/Branches/Friends of ASI.
• External: Clients' carers and family members, Suppliers, GPs, HSE, Community groups.

Additional Information

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Administrative and Support Services