Tendering Officer

Sulzer; Purwakarta; On-site; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Career Opportunities

Medical Benefit

Saving Plan

Job summary

Sulzer in Indonesia seeks a Senior Administrator to support tendering and procurement activities with minimal supervision. You will help ensure timely bid submissions and strict compliance with client requirements, organizing documents and coordinating across departments.

You will maintain tender registers, compile submission packages, and support technical/commercial information gathering. Flexibility to travel and a hands-on approach are valued.

Qualifications

• Diploma in Mechanical Engineering or with relevant good experience.
• Preferably with 2 years above tendering experience.

Responsibilities

• On-time preparation and submittal of quotation/tenders to customer.
• Attend to customer technical and commercial meetings (pre-bid).
• Download, organize, and distribute tender documents to relevant stakeholders.
• Maintain a tender register and track submission deadlines.
• Coordinate tender document meetings and communication among departments.
• Prepare and compile tender submission packages.
• Manage revisions and version control of tender documents.
• Verify completeness of bid documentation before submission.
• Organize company credentials, certifications, licenses, and supporting documents required for tenders.
• Maintain electronic and physical filing systems for all tender-related records.
• Support internal teams in collecting technical and commercial information.
• Prepare bid submission checklists.
• Upload and submit bids through online procurement portals.
• Arrange hard-copy submissions when required.
• Ensure bids are submitted on time and in accordance with client requirements.
• Keep records of submission acknowledgments and confirmations.
• Maintain tender status reports and bid schedules.
• Update Tendering Manager on tender progress and submission status.
• Track award notifications and post-tender activities.
• Generate tender monthly reports
• Ensure compliance with company policies and tender procedures.
• Maintain confidentiality of commercial and technical information.

Skills

Communication skills

Negotiation

Influencing

Customer service

Cultural awareness

Willingness to travel

Able to work independently

Adaptability

SAP

Education

Diploma in Mechanical Engineering

Tools

SAP for Order Entry Processing

Job description

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About The Role

Job Summary

The Sr. Administrator is responsible for performing a variety of administrative tasks with minimal supervision. This role follows established procedures and provides support across departments, ensuring efficient office operations.

This job profile is intended for experienced professional-level staff that generally works autonomously and only requires closer supervision in non-routine situations.

Main Tasks And Responsibilities

• On-time preparation and submittal of quotation/tenders to customer.
• Attend to customer technical and commercial meetings (pre-bid)
• Download, organize, and distribute tender documents to relevant stakeholders.
• Maintain a tender register and track submission deadlines.
• Coordinate tender document meetings and communication among departments.
• Prepare and compile tender submission packages.
• Manage revisions and version control of tender documents.
• Verify completeness of bid documentation before submission.
• Organize company credentials, certifications, licenses, and supporting documents required for tenders.
• Maintain electronic and physical filing systems for all tender-related records.
• Support internal teams in collecting technical and commercial information.
• Prepare bid submission checklists.
• Upload and submit bids through online procurement portals.
• Arrange hard-copy submissions when required.
• Ensure bids are submitted on time and in accordance with client requirements.
• Keep records of submission acknowledgments and confirmations.
• Maintain tender status reports and bid schedules.
• Update Tendering Manager on tender progress and submission status.
• Track award notifications and post-tender activities.
• Generate tender monthly reports
• Ensure compliance with company policies and tender procedures.
• Maintain confidentiality of commercial and technical information.

Competencies And Behaviour Required

• Communication skills
• Negotiating skills
• Influencing and persuasion skills
• Customer service skills
• Cultural awareness
• Willingness to travel
• Ability to act independently
• Flexibility and ability to adapt to change
• Initiative, pro-active with good attitude
• Able to handle SAP for Order Entry Processing.

Education Requirements

• Diploma in Mechanical Engineering or with relevant good experience

Job Experience

• Preferably with 2 years above tendering experience

What we offer you

• Career Opportunities
• Medical Benefit
• Saving Plan

Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment.

We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.