Senior GA & Facility Management

Evermos; Kota Bandung; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A leading company in Indonesia is looking for an experienced General Affairs Manager for their Bandung office. The ideal candidate will oversee office operations, implement automation tools, and manage vendor services. With at least 5 years of relevant experience and strong data analysis skills, the role offers opportunities to lead process improvements in an inclusive environment.

Qualifications

• 5+ years of experience in General Affairs, Facility Management, or Office Operations.
• Proven experience leading process improvement or automation initiatives in office administration.
• Strong analytical skills in handling data management.

Responsibilities

• Identify and implement automation tools for GA workflows.
• Collaborate to develop digital dashboards and solutions.
• Monitor vendor services and ensure timely maintenance.

Skills

Process improvement

Vendor management

Data analysis

Facility maintenance

Communication skills

Coordination skills

Education

Bachelor’s Degree in Business Administration or related field

Tools

Excel

Data management tools

Job description

Open for Bandung Office

Key Responsibilities

• Identify improvement opportunities and implement automation or digital tools to streamline GA workflows (business trip, vendor management, facility maintenance, etc.).
• Collaborate with relevant stakeholders to develop integrated dashboards and digital solutions (e.g., travel dashboards, asset tracking, inventory systems).
• Monitor and report on automation project milestones and ensure measurable impact.
• Conduct periodic audits of all office facilities to ensure readiness, safety, and comfort for employees and guests.
• Ensure timely maintenance and issue resolution through coordination with building management or vendors.
• Monitor and evaluate vendor service levels (cleaning, building maintenance, vehicle management, etc.).
• Oversee operational schedules and performance of outsourced GA support (cleaning service and driver).
• Maintain accurate business trip data, track expenses, and ensure proper approval workflows.
• Develop reporting dashboards to visualize GA performance metrics (e.g., cost efficiency, response time, vendor SLAs).
• Ensure GA operations comply with internal policies, audit requirements, and safety standards.
• Maintain updated documentation (SOPs, vendor records, contracts, and inventory lists).
• Gather feedback from internal users to refine GA services and propose improvement initiatives.

Required Qualifications

• Bachelor’s Degree in Business Administration, Management, or related field.
• 5+ years of experience in General Affairs, Facility Management, or Office Operations.
• Proven experience leading process improvement or automation initiatives in office administration.
• Strong data and analytical skills (Excel/Spreadsheet, other data management tools).
• Familiarity with vendor management, budgeting, and facility maintenance systems.
• Excellent coordination, communication, and stakeholder management skills.
• Proactive, structured, and highly organized in managing multiple priorities.

Evermos is committed to providing an inclusive environment where equal opportunities are available to all applicants regardless of race, color, religion, gender, national origin, disability, age, genetic information, marital status, pregnancy, or related condition. We will not tolerate discrimination or harassment based on any of these characteristics.

We also emphasize the importance of diversity in all aspects of employment including recruitment, hiring, promotions, training, and organization operations.