Secretary (to Director)

PT China Taiping Insurance Indonesia; Jakarta Utara; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A leading insurance provider in Jakarta is seeking an experienced Secretary to support the Director with high-level administrative tasks, including scheduling, correspondence, and documentation. Ideal candidates will have at least 3 years of experience in a similar role, superb organizational and communication skills, and fluency in both English and Bahasa Indonesia. The position offers competitive salary and benefits in a supportive work environment.

Benefits

Competitive salary

Range of benefits

Professional development opportunities

Qualifications

• Minimum 3 years of experience as a secretary or executive assistant, preferably in insurance.
• Strong organizational and time-management skills to prioritize tasks.
• Excellent communication and interpersonal skills to interact with various stakeholders.

Responsibilities

• Provide executive-level support, managing the Director's calendar and appointments.
• Handle confidential information with discretion and privacy.
• Coordinate meetings, and prepare documentation and reports.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal skills

Microsoft Office proficiency

Fluency in English

Fluency in Bahasa Indonesia

Mandarin speaking (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

About the role

PT China Taiping Insurance Indonesia is seeking an experienced and dedicated Secretary to support the Director. In this full-time position based in South Jakarta, you will be responsible for providing high-level administrative and organizational support to ensure the smooth running of the Director's office.

What you'll be doing

• Provide executive-level administrative support to the Director, including scheduling appointments, managing calendars, and organizing travel arrangements
• Handle confidential and sensitive information with the highest level of discretion
• Liaise with internal and external stakeholders, including coordinating meetings and taking meeting minutes
• Assist with the preparation of presentations, reports, and other documents
• Manage the Director's correspondence and emails, ensuring timely responses
• Organize and maintain the Director's filing system and office materials
• Support the Director with any other ad-hoc administrative tasks as required

What we're looking for

• Minimum 3 years of experience as a secretary or executive assistant, preferably in the insurance industry
• Strong organizational and time-management skills, with the ability to prioritize tasks and work under pressure
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Fluent in English and Bahasa Indonesia, both written and verbal; speaking Mandarin is a plus
• Proactive, discreet, and able to maintain confidentiality

What we offer

PT China Taiping Insurance Indonesia offers a competitive salary, a range of benefits, and opportunities for professional development. We are committed to creating a supportive and inclusive work environment that encourages our employees to thrive.

About us

PT China Taiping Insurance Indonesia is a leading insurance provider in the Indonesian market. With a strong focus on innovation and customer service, we are dedicated to delivering high-quality insurance solutions to our clients. Our company is part of the China Taiping Insurance Group, one of the largest insurance groups in China.

Apply now to become our next Secretary (to Director).