Secretary (Legal)

Michael Page; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A reputable professional services organization in Jakarta is looking for a Secretary or Administrative Assistant. You will provide essential support to partners and associates, manage schedules, and handle legal documents. Ideal candidates have a relevant degree and 3-5 years of experience, along with strong English skills and proficiency in Microsoft Office. This role offers competitive compensation within a supportive work environment.

Benefits

Exposure to international clients

Professional growth opportunities

Competitive compensation

Qualifications

• 3-5 years of experience as a Secretary or Administrative Assistant, preferably in a law firm.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative and secretarial support to Partners and Associates.
• Assist in preparing and formatting legal documents.
• Maintain an organized filing system for legal documents.
• Coordinate document execution and submission to authorities.
• Support client communications and scheduling.
• Liaise with internal departments for smooth processes.
• Monitor deadlines and assist in tracking timelines.

Skills

Excellent command of written and spoken English

Strong proficiency in Microsoft Office

Detail-oriented

Organized

High level of professionalism

Education

Minimum Diploma/Bachelor's degree in Administration, Law, or a related field

Job description

• Gain international exposure in a reputable multinational environment.
• Grow your career in a supportive and professional team.

About Our Client

Our client is a reputable organisation within the Professional Services industry, known for delivering high-quality services to their clients. They operate in THR and employ a significant number of professionals dedicated to excellence in their field.

Job Description

Key Responsibilities

• Provide administrative and secretarial support to Partners and Associates, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Assist in preparing and formatting legal documents, correspondence, agreements, and reports.
• Maintain an organized filing system (both electronic and physical) for legal documents, contracts, and confidential materials.
• Coordinate document execution, notarization, and submission to relevant authorities.
• Support client communications, including scheduling calls, preparing meeting materials, and maintaining accurate records of correspondence.
• Liaise with internal departments and external stakeholders to ensure smooth administrative processes.
• Monitor deadlines and assist in tracking case or project timelines to ensure timely deliverables.

The Successful Applicant

Requirements

• Minimum Diploma/Bachelor's degree in Administration, Law, or a related field.
• 3-5 years of experience as a Secretary or Administrative Assistant, preferably in a law firm or professional services company.
• Excellent command of written and spoken English.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and discretion in handling confidential information.
• Detail-oriented, organized, and able to multitask in a fast-paced environment.

What's on Offer

• Exposure to international clients and high-profile projects.
• Supportive and collaborative work environment.
• Professional growth and learning opportunities.
• Competitive compensation and employee benefits.

If you are a dependable professional who thrives in supporting legal and business operations, we invite you to apply and be part of our client's collaborative, international team.