Secretary Director

PT Papua Diving; Papua Barat Daya; On-site; IDR 300.000.000 - 400.000.000; Full time

Job summary

A leading dive resort company is seeking a professional and detail-oriented Secretary to Director in Papua Barat Daya, Indonesia. This role provides comprehensive support to ensure smooth operations and effective communication. Ideal candidates will have a Diploma in Secretarial Studies and at least 2 years of relevant experience. Proficiency in both English and Bahasa Indonesia is required, along with strong document preparation skills and the ability to multitask effectively in a fast-paced environment.

Qualifications

• Minimum 2 years of experience as a Secretary to Director/Executive Secretary.
• Professional, polite, and well-presented individual.
• Able to work independently as well as collaboratively within a team.

Responsibilities

• Manage the Director’s daily agenda, meetings, and travel arrangements.
• Prepare meeting materials, take minutes, and follow up on action items.
• Act as a liaison between the Director and internal/external parties.

Skills

Fluent in English (spoken and written)

Proficient in Bahasa Indonesia

Strong document preparation skills

Excellent scheduling and time-management abilities

Strong multitasking skills

Education

Diploma (D3) in Secretarial Studies, Administration, or Management

Tools

Microsoft Office

macOS

Job description

Job Overview

We are seeking a professional, highly organized, and detail-oriented Secretary to Director to provide comprehensive administrative and executive support to the Director. This role is critical in ensuring smooth daily operations, effective communication, and efficient coordination with internal and external stakeholders.

Job Responsibilities

• Manage the Director’s daily agenda, meetings, and travel arrangements
• Prepare meeting materials, take minutes, and follow up on action items
• Act as a liaison between the Director and internal departments or external parties
• Maintain confidentiality of company information at all times
• Provide general administrative and executive support as required
• Research and follow up on the Director’s matters, and follow up on departmental needs with the Director, ensuring responses are received and actions are followed through
• Track the Director’s tasks and projects, helping monitor progress and remind or support prioritization as needed

Qualifications & Requirements

• Male / Female
• Minimum Diploma (D3) in Secretarial Studies, Administration, or Management
• At least 2 years of experience as a Secretary to Director / Executive Secretary
• Fluent in English (spoken and written) and Proficient in Bahasa Indonesia
• Computer literate, with strong proficiency in Microsoft Office; familiarity with macOS is an advantage
• Strong document preparation and administrative skills
• Excellent scheduling and time-management abilities
• Professional, polite, and well-presented
• Able to perform well under pressure and meet tight deadlines
• Strong multitasking skills with the ability to work effectively in a fast-paced environment
• Capable of completing tasks with minimal supervision
• Able to work independently as well as collaboratively within a team
• Excellent interpersonal and communication skills, with the ability to engage effectively with a wide range of stakeholders, including government authorities, business partners, and local communities
• High level of integrity and ability to handle confidential information
• Willing to work flexible hours when required

About the Company

Papua Diving, the pioneer of Raja Ampat. First and up to date the best land based Scuba Dive Resorts in the center of Raja Ampat. We set all the dive locations & have the best house reef in the world, with a record of 374 different species set by Dr. Gerry Allen. Working together with Raja Ampat Research and Conservation Center (RARCC), we contribute tremendous funds on projects for conserving the area by working together with the locals.

Location

Jakarta, Indonesia