Sales Operations Coordinator

Biosensors International Group, Ltd; Daerah Khusus Ibukota Jakarta; Remote; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading chemical manufacturer in Jakarta seeks an Administrative & Sales Coordinator to provide essential support in sales operations and customer service. The role requires a Bachelor's degree, proficiency in Microsoft Office, and strong communication skills. Ideal candidates are detail-oriented and motivated professionals capable of working in a fast-paced environment. This role offers a competitive salary and potential for career growth.

Benefits

Career growth opportunities

Training provided

Qualifications

• Education: Diploma or Bachelor's degree in Business Administration, Accounting, or related field.
• 1-3 years in sales administration, customer service, or related administrative roles.
• Fluent in English to read data and write reports.

Responsibilities

• Assist in processing sales orders, invoices, and delivery documents.
• Support sales managers in preparing quotations, contracts, and related paperwork.
• Maintain and update customer database and sales records.

Skills

Strong attention to detail

Excellent spelling and grammar

Confidence working with contemporary office system

Fluent in English and Bahasa Indonesia

Strong communication and interpersonal skills

Good organizational skills

Education

Bachelor's degree in any major

Diploma (D3) or Bachelor's degree (S1) in Business Administration

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Job Description - GCC (GWM Dealer)

GCC is an authorized dealer of GWM (Great Wall Motor) in Indonesia, committed to delivering a premium automotive experience through innovative and high-quality vehicles. As part of our dedication to the GWM brand, we offer a full lineup of cutting‑edge models designed to meet the evolving needs of modern drivers. With a focus on advanced technology, stylish design, and customer satisfaction, GCC strives to bring the best of GWM to the Indonesian market while providing exceptional service and support throughout the car ownership journey.

Salary: IDR15000000 - IDR30000000

Location: Jakarta

Job Description - Sales Administration Team (Entry Level)

We currently have several entry level positions available in our Sales Administration Team, including Marketing focused roles. These roles represent an exciting opportunity to join our fast paced and growing Real Estate business.

Our Admin Team provides end-to-end support to our sales teams:

• Customer Service
• Data base Management
• Marketing
• Campaign Support
• Compliance & Reporting

As such, these roles represent a fantastic opportunity to learn real estate from the ground up, and set an amazing platform for a career in real estate. Many of our current team have started in these roles before moving into marketing and administration positions.

Whilst initial industry experience is welcome, it is not essential. Our focus is on securing energetic and professional candidates with:

• Strong attention to detail
• Excellent spelling and grammar; and
• Confidence working with contemporary office system.

Applicants must be well presented, highly organized and motivated, and maintain a professional posture at all times. You will need to have first‑rate telephone manner and communication skills, and be able to perform under pressure.

You must have high attention to detail and the ability to work both with direction and autonomously.

This job is remote based work. Training will be provided to successful candidates.

Job Description - Administrative & Sales Coordinator (Female, 35 & Under)

• Female with max age 35 year‑old
• Min Bachelor Degree in any major
• Min 2 years working experiences inknowledge of administrative and filing procedures.
• Speak English fluently with verbal and written skills, also can speak Japanese will be a plus.
• Proficient in Microsoft Office software.
• Excellent interpersonal skill, ability to communicate effectively, detail oriented and tactful.
• Friendly and courteous phone manner.
• Excellent time management skills and Initiative self starter
• Professional working ethics and attitude.
• Input sales, purchase, and expense data into the internal system.
• Issue invoices and credit notes as required.
• Coordinate travel arrangements for guests and staffs, including hotel, flight, transportation, and visa arrangements.
• Schedule and organize meetings for guests and staffs.
• Conduct market research and prepare summaries related to the Energy and Biomass industries.
• Support contracts processes, such as non‑disclosure agreements, memorandums of understanding, and sales/purchase contracts.
• Support sales staffs to expand business.
• Prepare the annual budget and provide monthly and quarterly forecast updates.
• Perform various other administrative tasks as needed.

Job Description - Sales Administration & Support – Manufacturing

Qualifications

• Fluent in English and Bahasa Indonesia (written and spoken).
• Minimum Diploma (D3) or Bachelor's degree (S1) in Business Administration, Marketing, Management, or related field.
• At least 1–2 years of experience in sales administration, project administration, or sales support (preferably in industrial, HVAC, or manufacturing sector).
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Strong communication and interpersonal skills to coordinate effectively with internal teams and customers.
• Good organizational skills and attention to detail in handling documents, quotations, and sales reports.
• Ability to work independently and as part of a team in a fast‑paced environment.

Responsibilities

• Prepare and process sales quotations, purchase orders accurately and on time.
• Maintain and update customer database and sales records.
• Coordinate with the sales team and logistics to ensure timely product delivery and order fulfillment.
• Support sales team in vendor registration, tender preparation, proposal submission, and documentation.
• Monitor and follow up on payments, delivery schedules, and customer requests.
• Generate sales reports, forecasts, and analysis for management review.
• Updating project progress through Project Management.
• Handle customer inquiries and correspondence professionally.
• Ensure all sales documents are properly filed and organized.

Job Description - Sales Administration Assistant (Chemical Manufacturer)

About the Company

Our client was established in 1992, and headquartered in Shijiazhuang, Hebei Province, China. It manufactures chemical raw materials, such as rigid foam, flexible foam, high‑resilience foam, footwear foam, coatings, adhesives, sealants, elastomers, systems polyols, etc. The company integrates R&D, manufacturing, trade, and service, and continues to invest in advanced laboratories, mold testing, and quality control, while also expanding its range with new projects. Serving customers in more than 20 countries, it supplies manufacturers across construction, appliances, furniture, automotive, furniture, footwear, and cold chain logistics businesses.

Role Overview

The Sales Administration Assistant will support the sales team with order processing, documentation, and customer service coordination. This role ensures smooth day‑to‑day operations by handling administrative tasks, preparing reports, and maintaining accurate sales records.

Key Responsibilities

• Assist in processing sales orders, invoices, and delivery documents.
• Support sales managers in preparing quotations, contracts, and related paperwork.
• Maintain accurate and up‑to‑date customer and sales records.
• Coordinate with logistics, finance, and warehouse teams to ensure timely order fulfillment.
• Prepare regular sales reports and assist in data analysis for management.
• Handle basic customer inquiries and provide after‑sales administrative support.
• Perform other related duties assigned by management.

Job Requirements

• Education: Diploma or Bachelor's degree in Business Administration, Accounting, or related field.
• Experience: 1–3 years in sales administration, customer service, or related administrative roles.
• Language Skills: English to read data and write reports.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Strong organizational and time management skills.
• Attention to detail and accuracy in handling documentation.
• Reliable, proactive, and able to work independently as well as in a team.

Why Join Us?

• Be part of an international chemical manufacturer with a strong global footprint.
• Play a key role in supporting sales operations and client satisfaction.
• Build your career in a company that values precision, teamwork, and growth.

Key Selling Points

• Coordinate with internal departments to ensure timely order fulfillment.
• Provide administrative and after‑sales support to enhance client experience.
• Gain exposure to the chemicals and materials industry with regional and global reach.

Job Description - Sales and Administration Support (Recruitment)

Requirements

• Possess a Bachelor's degree in any field.
• Minimum of 5 years of experience in a business support and/or administrative role.
• Proficient in SAP, Microsoft Office, and other relevant business tools.
• Strong communication skills, both verbal and written.

Job Description

• Support sales and marketing activities through coordination, reporting, and documentation.
• Assist commercial operations with daily administrative tasks and data management.
• Support HR administrative functions.
• Handle legal and compliance documentation and assist with regulatory tracking.