Procurement Admin Officer

PT Indodana Multi Finance; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading financial services company in Jakarta Utara seeks a Procurement Specialist to manage procurement processes, vendor relationships, and support marketing activities. The ideal candidate holds a Bachelor's degree in Business or related fields and has 1-2 years of experience in procurement or vendor management. Proficiency in Microsoft Excel and the ability to thrive in a fast-paced environment are required.

Qualifications

• Minimum 1-2 years of experience in procurement, purchasing, or vendor management.
• Familiarity with marketing processes and terminology is a strong plus.
• Ability to work effectively in a fast-paced, cross-functional environment.

Responsibilities

• Collaborate closely with the Marketing team to understand procurement needs.
• Execute administrative procurement processes and maintain vendor relationships.
• Support Marketing and Finance in ensuring accurate invoicing and timely payments.

Skills

Communication skills

Coordination skills

Detail-oriented

Organizational skills

Time management

Proficiency in Microsoft Excel

Proficiency in Google Sheets

Education

Bachelor's degree in Business, Marketing, Supply Chain Management, Management, or related field

Tools

Procurement systems or tools (e.g., ERP or e-procurement platforms)

Job description

Collaborate closely with the Marketing team to understand procurement needs related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.

Execute administrative procurement process: Purchase Order (PO) creation, Finance Payment Request (FPR) creation, Vendor onboarding related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.

Pro-active in maintaining stock material data in all area, work closely with marketing admin regarding the stock update.

Maintain branding monitoring data for marketing related things, like advertising campaigns, digital tools, sponsorships, events, and promotional activities, the data will use for payment to finance.

Maintain an up-to-date database of approved marketing vendors and service providers, including creative agencies, media agencies, event organizers, and production houses.

Monitor vendor performance and maintain strong supplier relationships to ensure quality, timeliness, and cost-effectiveness.

Ensure compliance with internal procurement policies and approval workflows.

Support Marketing and Finance in ensuring accurate invoicing and timely payment to vendors.

Continuously identify process improvements and opportunities to enhance procurement efficiency in marketing-related purchases.

Qualifications

Bachelor's degree in Business, Marketing, Supply Chain Management, Management, or a related field.

Minimum 1-2 years of experience in procurement, purchasing, or vendor management, preferably in a marketing or agency-related environment.

Familiarity with marketing processes and terminology is a strong plus.

Have a good communication and coordination skills.

Detail-oriented with excellent organizational and time management abilities.

Proficient in Microsoft Excel, Google Sheets, and procurement systems or tools (e.g., ERP or e-procurement platforms).

Ability to work effectively in a fast-paced, cross-functional environment.

Preferred Qualifications

• Have good personality and detail oriented
• Proficient handling and translating excel data into neat and clear reports
• Having experience at maintaining data stock is plus point.