Personal Assistant to Director (Mandarin)

Neo Energy Materials; Jakarta Selatan; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

Neo Energy Materials in Jakarta Selatan is seeking a Personal Assistant/Secretary to support senior management with secretarial and administrative tasks, coordinate with internal teams, and arrange travel.

The role requires strong translation skills, document creation, and event coordination; proficiency in MS Word, Excel, and PowerPoint is preferred, and prior PA experience is advantageous.

Qualifications

• Minimum Education D3 or above.
• Certification in secretarial work, office administration, or related training.

Responsibilities

• Report to senior management and perform secretarial and administrative duties.
• Liaise with internal departments, answer calls, and arrange travel.
• Manage internal and external correspondence for senior management.
• Schedule appointments, maintain events calendar, and send reminders.
• Prepare facilities for scheduled events and arrange refreshments if required.
• Participate in all activities that require a translator.
• Act as translator during meetings.
• Handle other ad-hoc duties as assigned by supervisor.

Skills

Translation

Administrative support

Note-taking

Organizational skills

Communication

Time management

Education

D3 or equivalent

Secretarial training

Tools

MS Word

Excel

PowerPoint

Email management

Job description

• Reporting to senior management and performing secretarial and administrative duties
• Liaising with internal departments, answering calls, and making travel arrangements
• Managing internal and external correspondence on behalf of senior management
• Scheduling appointments, maintaining an events calendar, and sending reminders
• Preparing facilities of scheduled events and arranging refreshments, if required
• Participate in all activities that require a translator
• Responsible as a translator during meetings
• Other ad-hoc duties arrange by supervisor

Job Qualifications

• Minimum Education D3 and above
• Certification in secretarial work, office administration, or related training
• 1-2 years of experience as a personal assistant would be advantageous
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
• Advanced typing, note-taking, recordkeeping, and organizational skills
• Strong professional skills in oral and text translation
• Candidates shall be self-motivated, professional work ethics and attitude
• Working experience in a company is preferred