Personal Assistant to Director

SKINTIFIC; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading beauty technology company in Jakarta Utara is seeking an experienced Business Assistant to provide high-level support to executives. The role includes organizing meetings and travel logistics, managing correspondence, and handling confidential information. The ideal candidate should have at least 3 years of experience in a similar role and possess strong communication and organizational skills. Proficiency in Microsoft Office and Google Workspace is required.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Minimum of 3 years’ experience as a Business Assistant in CEO Office.
• Excellent organizational and time management skills.

Responsibilities

• Organize and coordinate internal and external meetings.
• Arrange domestic and international travel logistics.
• Provide day-to-day administrative support.

Skills

Organizational skills

Time management

Communication skills

Discretion

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Google Workspace

Job description

Company Overview

SKINTIFIC is revolutionizing beauty through patented TTE (Trilogy Triangle Effect)™ technology, a breakthrough that merges dermatological research with accessible, high-performance formulas. At SKINTIFIC, we believe that everyone deserves healthier skin, starting with a strong and resilient skin barrier. Our mission is to revolutionize skincare with smart formulations, pure active ingredients, and advanced technology, making high-performance skincare accessible to all. Today, our award-winning products are trusted by millions across Asia.

About the Role

The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and comfortable scheduling meetings and business travel arrangements. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Key Responsibilities

Meeting and Calendar Management

• Organize and coordinate internal and external meetings, including scheduling, invitations, and reminders.
• Prepare meeting logistics and ensure all required materials are available.
• Record and distribute Minutes of Meetings (MoM) as needed.

Travel and Logistics Coordination

• Arrange domestic and international travel, including flights, accommodation, and transportation.
• Manage daily logistics such as car arrangements and meal bookings.
• Ensure all travel and logistical details are efficiently planned and communicated.

Administrative and Daily Assistance

• Provide day-to-day administrative support to the executive.
• Draft and manage correspondence, documents, and reports.
• Handle confidential information with the highest level of discretion.

Qualifications and Requirements

• Bachelor’s degree or equivalent professional experience.
• Minimum of 3 years’ experience in a Business Assistant, CEO Office
• Excellent organizational and time management skills with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Professional demeanor, with the ability to interact effectively with internal and external stakeholders.