PERSONAL ASSISTANT TO DIRECTOR

OSCT Indonesia; Desa Ciranjeng; On-site; IDR 5.000.000 - 8.000.000; Full time

Job summary

A reputable organization in Jawa Barat seeks a Personal Assistant to manage the Director’s daily schedule and liaise with stakeholders. The ideal candidate is a graduate in Secretary or a related field, with at least 2 years of experience. Responsibilities include organizing meetings, handling correspondence, and maintaining confidentiality. Candidates should possess good communication skills, be computer literate, and have a high level of integrity. This is a mobile role requiring occasional travel.

Qualifications

• Minimum of 2 years of experience as Personal or Executive Assistant is a plus.
• Ability to provide discreet personal assistance and secretarial support.
• High level of integrity and good interpersonal skills.

Responsibilities

• Manage and maintain the Director’s daily schedule, meetings, and appointments.
• Act as a liaison between the Director and internal or external stakeholders.
• Organize meetings, prepare agendas, and follow up on action items.

Skills

Good communication

Interpersonal skills

Computer literate (Ms. Office)

Networking

Education

Graduate from a reputable university majoring in Secretary or related field

Job description

Responsibilities

• Manage and maintain the Director’s daily schedule, meetings, and appointments
• Act as a liaison between the Director and internal or external stakeholders
• Organize meetings, prepare agendas, record minutes, and follow up on action items
• Handle correspondence, including emails, letters, and phone calls, in a professional and confidential manner
• Prepare reports, presentations, and other business documents as required
• Arrange business travel, including flights, accommodation, and related logistics coordinating with GA
• Maintain strict confidentiality of sensitive information
• Perform other administrative and operational duties as assigned by the Director
• Coordinating with other departments for supporting Director's activity

Qualifications

• Graduate from a reputable university, majoring in Secretary or a related field
• Minimum of 2 years of experience as Personal Assistant, Executive Assistant or a related position is a plus
• Provide discreet personal assistance and secretarial support to the Operations Manager
• Good communication and excellent interpersonal skills for client relations
• Computer literate (Ms. Office)
• Enjoy making new acquaintances and networking
• Well presented
• High level of integrity and good interpersonal skills
• Strong personality with high energy, flexibility, and initiative
• Willing to work in a mobile role and travel out of town as required