Personal Assistant to Chief Executive Officer

Ahti Interiors; Indonesia; Remote; Confidential; Full time

Job summary

A professional couple in Indonesia seeks a highly organized Personal & Executive Assistant to manage calendars, communication, and logistics. The ideal candidate will oversee household management, personal appointments, and coordinate travel and leisure for the couple. This hybrid role requires exceptional organization, discretion, and strong communication skills, thriving in a fast-paced environment. Competitive compensation offered.

Responsibilities

• Manage complex calendars and travel itineraries.
• Coordinate meetings and handle confidential correspondence.
• Support household management and personal appointments.
• Liaise with business partners and service providers.
• Coordinate travel and leisure bookings.

Skills

Exceptional organization and multi-tasking ability

Discretion

Emotional intelligence

Strong written and verbal communication skills

Tech-savvy (Google Workspace, WhatsApp Business, Notion, Excel)

Calm under pressure

Proactive, solution-oriented mindset

Job description

We are seeking a highly organized, discreet, and proactive Personal & Executive Assistant to provide comprehensive support to a busy professional couple. This hybrid role combines traditional executive assistance — managing calendars, communications, and logistics — with personal support, ensuring both business and private life run seamlessly. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and has impeccable attention to detail.

Tasks

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, and travel itineraries across multiple time zones.
• Coordinate meetings, calls, and follow-ups with internal and external stakeholders.
• Handle confidential correspondence and prepare briefing materials, reports, and presentations.
• Support with document management, expense tracking, and administrative workflows.
• Liaise with business partners, investors, and service providers in a professional and polished manner.

Personal Support

• Oversee household management (scheduling maintenance, deliveries, staff coordination).
• Manage personal appointments (medical, beauty, wellness, social, etc.).
• Coordinate travel, dining, and leisure bookings for the couple and guests.
• Support in property administration (rentals, payments, renewals, insurance, etc.).
• Handle gifting, event planning, and seasonal organization (holidays, birthdays, etc.).
• Run errands and assist with general life logistics as required.

Requirements

Skills & Qualities

• Exceptional organization and multi-tasking ability.
• Discretion, emotional intelligence, and integrity.
• Strong written and verbal communication skills.
• Tech-savvy (Google Workspace, WhatsApp Business, Notion, Excel, and scheduling apps).
• Calm under pressure with a proactive, solution-oriented mindset.
• Polished, well-presented, and adaptable to both formal and informal environments.