Personal Assistant to CEO

PT Aditya Mandiri Sejahtera; Depok; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A dynamic company in Depok is seeking a Personal Assistant to provide high-level support to the CEO. You will manage schedules, conduct communications, and keep records to ensure efficient operations. The ideal candidate has over 5 years of experience in administration, outstanding communication skills, and a strong organizational mindset. This role offers an opportunity to grow within a high-growth environment.

Qualifications

• Minimum of 5 years’ experience in administrative roles.
• Outstanding communication and negotiation abilities.
• Proficient in English speaking and writing.

Responsibilities

• Manage CEO's calendar and appointments.
• Record meeting notes and track follow-up actions.
• Organize internal and external events.

Skills

Communication skills

Organizational skills

Detail-oriented

Leadership skills

Negotiation skills

Job description

As a Personal Assistant, your role is crucial to provide high-level support to the CEO by managing schedules, coordinating meetings, handling communications, and preparing important documents. They act as a key point of contact, ensuring efficient operations while maintaining confidentiality and professionalism.

Requirements:

Minimum of 5 years’ experience as an Administrative Assistant or Secretary to senior executives or directors.

Proven ability to multi-task and have a high attention to detail.

Outstanding communication and negotiation abilities.

Excellent English language both Speaking and Writing.

Individual with strong organizational and leadership skills.

Quick learner and professional - hungry to learn about business and to pick up new skills.

Wants to build a long-term career as part of a high-growth and dynamic company.

Willing to be placed in Tapos, Depok.

Responsibilities:

Ensuring the CEO's calendar is up to date, and managing their appointments and meetings

Attend all meetings with the CEO, understand what was discussed at meetings, and record the agreed next steps from these meetings.

Keep good written records of follow-up actions and report on the status of Follow-up Actions to the CEO and support Management team members (as instructed by the CEO).

Organizing internal and external events, including team meetings, etc.

Completing expense reports, preparing correspondence, and maintaining filing systems.

Collaborate with other departments, such as finance and operations.

Being aware of issues and anticipating the CEO's needs before meetings and conferences.

Assigning work to staff on behalf of the CEO.

Direct the appropriate person to ensure that the office is presentable with adequate supplies.

Assist in any other duties required by the CEO.

Do you have experience in an administration role?

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?

Which of the following languages are you fluent in?

How would you rate your English language skills?

Do you have secretarial experience?

Are you available to travel for this role when required?

Retail & Consumer Products 101-1,000 employees