Personal Assistant

PT. Chari Makmur Indonesia; Surakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A reputable company in Indonesia is seeking a skilled Personal Assistant to manage the Director's daily agenda, handle communications, organize travel, and provide administrative support. The ideal candidate should have outstanding organizational and communication skills in Indonesian and English, as well as a proven record in similar roles. This position requires discretion, adaptability, and the ability to manage multiple tasks effectively.

Qualifications

• Proven experience as a Personal Assistant or similar role, ideally supporting senior executives.
• Strong communication skills in Indonesian and English, including proper business etiquette.
• High level of discretion and integrity in handling confidential information.

Responsibilities

• Manage and coordinate the Director's daily agenda.
• Handle incoming and outgoing communication on behalf of the Director.
• Organize domestic and international travel arrangements.
• Prepare meeting agendas and take minutes.
• Conduct research on business-related topics.
• Prepare detailed reports and business presentations.
• Assist in planning and executing business projects.
• Maintain organized physical and digital files.
• Handle general admin tasks such as expense tracking.
• Build relationships with clients, partners, and stakeholders.

Skills

Organizational skills

Communication skills

Time-management skills

Problem-solving abilities

Attention to detail

Proficiency in Indonesian and English

Adaptability

Tools

Computer and office software

Job description

Manage and coordinate the Director’s daily agenda, including meetings, appointments, and travel schedules.

Anticipate conflicts, adjust plans when needed, and ensure the Director’s time is used effectively.

2. Communication Management

Handle incoming and outgoing communication on behalf of the Director.

Screen calls, respond to emails, draft correspondence, and maintain a professional communication flow.

3. Travel Arrangements

Organize domestic and international travel, including flights, hotels, transportation, and itineraries.

Ensure all arrangements align with the Director’s preferences.

4. Meeting Support

Prepare meeting agendas, take minutes, and manage documentation.

Handle logistics: scheduling, venue setup, catering, and technology needs.

5. Research & Business Analysis

Conduct research on business-related topics, industries, markets, and competitors.

Analyze data and present insights to support decision-making.

6. Presentation & Reporting

Prepare detailed reports and business presentations.

Adapt presentation styles based on the audience (internal/external).

7. Project Management Support

Assist in planning and executing business projects.

Coordinate with internal teams or partners, monitor progress, and ensure deadlines are met.

8. Information Management

Maintain organized physical and digital files, records, and documents.

Manage databases, contacts, and information systems for easy access.

9. Administrative Support

Handle general admin tasks such as expense tracking, invoices, filing, and office supplies.

Assist with personal errands when required.

10. Relationship Management

Build relationships with clients, partners, and stakeholders.

Act as a liaison to support smooth communication and cooperation.

Work closely with multiple business units to ensure alignment across projects and initiatives.

12. Confidentiality & Discretion

Handle sensitive and confidential information with professionalism and trustworthiness at all times.

Proven experience as a Personal Assistant or similar role, ideally supporting senior executives.

Excellent organizational and time-management skills with the ability to multitask and prioritize.

Strong communication skills in Indonesian and English, including proper business etiquette.

Proficient in computer and office software (documents, spreadsheets, email).

High level of discretion and integrity in handling confidential information.

Strong attention to detail and problem-solving abilities.

Adaptable and able to handle unexpected changes.

Professional, proactive, and reliable attitude.

Willing to relocate to Surakarta City.