Personal Assistant

Pt Advanced Power Tech; Jawa Barat; On-site; IDR 584.697.000 - 835.283.000; Full time

Job summary

A leading energy solutions company in West Java is seeking an Executive Assistant to provide vital administrative support to the executive team. Responsibilities include managing calendars, scheduling meetings, and preparing reports. The ideal candidate should possess a Bachelor's degree and have strong organizational skills. This is a full-time, on-site position offering an opportunity to work closely with senior executives in a dynamic environment.

Qualifications

• Proven experience in providing executive administrative assistance.
• Ability to manage calendars and schedule meetings.
• Strong multitasking and time management abilities.

Responsibilities

• Provide executive support to ensure smooth daily operations.
• Manage correspondence and prepare expense reports.
• Handle confidential information professionally.

Skills

Executive Administrative Assistance

Organizational skills

Microsoft Office Suite

Communication skills

Education

Bachelor's degree

Job description

Showing 7 Personal Assistant jobs in Jakarta Utara

Executive Assistant to C Level

Posted today

Job Description

This is a full-time, on‑site role for an Executive Assistant to C Level, located in Tanjung Priok. The Executive Assistant will be responsible for providing executive administrative assistance, including managing calendars, scheduling meetings, and handling correspondence. Responsibilities also include preparing expense reports, handling confidential information, and providing general administrative support to the executive team to ensure smooth daily operations.

Qualifications

• Skills in Executive Administrative Assistance and Administrative Assistance
• Experience with Expense Reports and Executive Support
• Excellent organizational and multitasking skills
• Ability to maintain confidentiality and discretion
• Proficiency in Microsoft Office Suite and other relevant software
• Bachelor's degree preferred
• Previous experience in a similar role is a plus

personal assistant

Posted today

Job Description

Job Description:

• Assisting director in daily life, office related matter, and also business trip
• Organizing appointments and agendas
• Preparing and managing correspondence, reports and documents

Requirements:

• Candidate must possess at least Bachelor's Degree in Secretarial or equivalent.
• Preferably 2+ years of work experience as an Executive Secretary/Personal Assistant.
• Fresh Graduate are allowed for apply
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills ( Humble )
• Proficient in English (verbal & written)
• Proactive, detail oriented, and able to work under pressure
• Available to work long hours and on weekends/public holiday if needed
• Able to speak Mandarin is an added value

Personal Assistant to CEO

Posted today

Job Description

Special Officer to the CEO

Location: East Jakarta, Indonesia

Employment Type: Full-Time (6 working days per week)

Start Date: Immediate

About Mobee Cars

Mobee Cars is an automotive technology company on a mission to redefine how people buy and sell cars across Southeast Asia. With operations in Malaysia, the Philippines, and Indonesia, we connect car owners and dealers through a transparent, data-driven platform designed to make the car selling process simple, safe, and efficient.

Position Overview

We are seeking a Special Officer to the CEO — a trusted and highly capable individual who will act as the CEO's right hand in overseeing the day‑to‑day operations of Mobee Cars Indonesia.

This is a multi‑faceted role combining elements of Operations Management, Personal Assistance, and Management Training, ideal for someone who is ambitious, detail‑oriented, and thrives in a fast‑paced environment.

Key Responsibilities

• Operational Oversight: Support and oversee daily operations in Indonesia, including coordination between sales, inspection, and admin teams to ensure smooth execution.
• CEO Support: Act as the CEO's local representative, managing communications, ensuring market initiatives are executed, and keeping the CEO informed of all critical updates.
• Sales & Operations Support: Assist in daily sales coordination, inspection scheduling, customer communication, and resolution of on‑ground issues.
• Policy & Compliance: Support in drafting, reviewing, and implementing internal policies, compliance documents, and operational SOPs.
• Legal & HR Assistance: Liaise with external legal counsel or HR partners on contracts, employment matters, and company documentation as needed.
• Market Expansion: Assist in the setup of new branches, recruitment of key hires, vendor negotiations, and other operational initiatives.
• Office Management: Oversee office operations, ensure resource efficiency, and handle procurement or vendor coordination.
• Reporting & Analysis: Prepare weekly reports on operations, sales performance, and key market insights for the CEO's review.

Requirements

• Bachelor's Degree in Business Administration, Operations, Law, or any related field.
• Minimum 2 years of experience in operations, administration, or executive support roles.
• Strong coordination, communication, and organisational skills.
• Excellent command of Bahasa Indonesia and English.
• Able to manage multiple priorities with minimal supervision.
• Experience or background in policies, legal documentation, or HR matters is a strong plus.
• Must be able to start immediately and report to the office daily.

Preferred Traits

• Entrepreneurial and independent thinker who can make sound decisions.
• High level of integrity and confidentiality when handling sensitive matters.
• Excellent problem‑solving and analytical skills.
• Willing to learn directly from the CEO and grow into a leadership role.

What We Offer

• Direct mentorship from the CEO.
• Career progression towards a senior operations or management role.
• Hands‑on exposure to regional automotive and technology operations.
• Dynamic, fast‑paced startup environment with a flat hierarchy and real impact.

Personal Assistant to Director

Posted today

Job Description

We are seeking a well‑organised, proactive Personal Assistant with expertise primarily in the property sector. This position requires an intelligent, meticulous individual capable of coordinating all activities smoothly, ensuring the Director's daily activities run efficiently and effectively.

Qualifications

• Bachelor's degree in business administration, Management, or a related field.
• 2–3 years of experience as a Personal Assistant or Executive Assistant.
• Preferably with experience in the property or real estate industry.
• Strong administrative, coordination, and organizational skills.
• Excellent English communication skills (written and verbal).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Willing to travel for business trips when required.
• Able to work independently and handle confidential information with professionalism.

Job Description

• Manage and maintain the Director's schedule, meetings, and travel arrangements.
• Handle executive communications, including calls, emails, and correspondence with clients, partners, and internal teams.
• Coordinate with architects, contractors, and project stakeholders to ensure timely delivery of project milestones.
• Maintain accurate records of project documentation, contracts, and correspondence.
• Support in negotiating contracts, leases, and agreements with vendors and third parties.
• Prepare and organize meeting agendas, presentations, reports, and official documents.
• Act as a liaison between the Director, management, stakeholders, and external parties.
• Monitor key deliverables and ensure deadlines are met with timely follow‑ups.
• Uphold confidentiality and professionalism in all interactions.

Personal Assistant to General Manager25167576

Posted today

Job Description

POSITION SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non‑discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

At Alo, we aren't your typical hotel—but we aren't too cool for school either. We're here to be our guests' launching and landing pad. Whether they are taking their dog for a walk and coming back for a drink, wrapping up a day of meetings with coworkers, or they're in town to see family, friends, and their favorite band, we offer a hub for connection to others and the area around them, with modern design and personality to boot. We're looking for confident self‑expressers who aren't afraid to draw outside the lines. If you are someone who gets excited about the possibilities to connect with others, then Aloft Hotels is the place for you. In joining Aloft Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.