Operation Procurement

PT. Astra Graphia Information Technology (AGIT); Jakarta Utara; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A leading IT solutions provider in Jakarta Utara is seeking a Procurement Buyer to execute end-to-end operational processes. Responsibilities include coordinating user requests, creating purchase orders, and ensuring compliance with procurement procedures. The ideal candidate has a Bachelor’s degree and at least 1 year of experience in business transactions, particularly in IT procurement. This role emphasizes collaboration across various functions and strong data management skills.

Qualifications

• Minimum of 1 year of relevant experience in business transaction/administration, preferably in IT Procurement.
• Experience in cross-function collaboration and coordination.

Responsibilities

• Execute and coordinate end-to-end operational procure-to-pay processes.
• Follow up on operational user requests and maintenance renewal.
• Prepare and maintain all procurement-related documents according to SOP.

Skills

Knowledgeable of general business transactions

Knowledgeable of procurement processes

Strong in data management and spreadsheet processing

Education

Bachelor degree in Business Administration, Industrial Engineering, Economics, Information System/ Technology

Job description

• Act as operations procurement/ buyer to execute and coordinate end-to-end operational procure-to-pay processes.
• Follow-up operational user requests and maintenance renewal.
• Crate PO/ LOI with coordination to related functions (Project, Budget, Asset, and PR team).
• Coordination with IT Legal to make sure agreement completion within timeframe.
• Ensure and followup invoice & supporting documents are complete and correct as mandatory requirements for AP registration and payment process (Agreement/ COA/ BAST).
• Close coordination with users for requirement clarification and confirmation.
• Sourcing, Coordination, and Negotiation
• Maintain Operational Inventory/ Stock information.
• Create Asset Registration and Purchase Request, according to SOP.
• Prepare and maintain all procurement-related documents and administrations according to SOP, includingacquire management approval (based on credibility, historical data, industry trend, competition, businesscase, compliance).
• Prepare periodic analysis for maintenance renewal and operational purchase, provide improvementrecommendation.
• Collaboration and coordination with related functions, including SOP, Finance, Accounting, Legal, and AssetManagement.
• Perform regular vendor evaluation and vendor audit.

Education

Minimum Qualifications: Bachelor degree in Business Administration, Industrial Engineering, Economics, Information System/ Technology.

Experience

• 1 years of relevant experiences in business transaction/ administration, preferable in Procurement area (especially IT Procurement).
• Organization experience, especially with cross-function collaboration and coordination.

Technical Skills

• Knowledgeable of general business transactions for goods and services.
• Knowledgeable of procurement processes (need recognition, sourcing, price and terms analysis, negotiation, evaluation and recommendation, order and agreement, delivery and expediting, receipt and inspection, invoice approval and payment, record keeping and reporting).
• Strong in data management and spreadsheet processing.